On Site Administrative Assistant (5800) at Together for Youth in Albany, NY 12205

Job description

• The Administrative Assistant is responsible for providing administrative support, coordinating, implementing and monitoring all systems to ensure foster care team needs are met in an efficient manner.

Responsibilities

• • Responsible for ordering supplies, upkeep and maintenance of office and office equipment, coordinating petty cash, filing and shredding, photocopying
• • Responsible for administrative duties including but not limited to greeting guests, maintain visitor sign in sheet, answering phones, directing and tracking inquiries, distributing paychecks, coordinating mailings, upload documents to agency intranet, data entry, edit and proofread documents.
• • Processes and submits invoices including calling vendors for information and electronic submission; submits check requests. Submit expenses to finance.
• • Research and registers staff for trainings. Assists with set up for trainings and teambuilding activities including gathering and distributing documentation.
• • Acts as a liaison with landlords for office space issues and arranging for office space for trainings and meetings. Coordinate food.
• • Assist with hiring paperwork including hiring packets for prospective applicants and new hire paperwork. Arrange for and distribute keys to new staff.

Requirements

• Qualifications
• • Minimum of High School diploma/GED required (prefer bachelor's degree)
• • 1 plus years of experience preferred but will take any level of experience.
• • Administrative, customer services, or human services experience is a plus but not required.
• • Must have a Valid Driver’s License with acceptable driving history to the Agency.
• • Ability to work with economically and culturally diverse population.
• • Skills: excellent written and oral communication skills including data entry skills.

Skills

Required

• Data entry skills