Office Administrator & Receptionist at Wallace Graphics in Duluth, Georgia

Job description

• Are you the person people remember for making them feel welcome the moment they walk in – and just as reliable for keeping the details humming behind the scenes?
• This role reports to our Accounting Manager and sits at the crossroads of first impressions and financial operations — equal parts front desk and back office. You'll be the warm, professional presence that greets everyone who comes through our door, and the steady hand that keeps mail, records, and accounts payable support moving accurately and on time. It's the right seat for someone organized, personable, and dependable, who takes ownership of the details and wants to grow their skills across administrative and accounting functions as we do.

Responsibilities

• Greeting visitors, managing sign-in and badging, answering and directing calls
• Sorting and processing mail, keeping reception area tidy and stocked, maintaining accurate customer and client filing (AR, AP, and general records)
• Forwarding vendor remittances, reviewing AP vendor statements, processing postage invoicing
• Supporting accounting operations and providing backup support as needed

Requirements

• A warm, professional first impression – greeting visitors, managing sign-in and badging, and answering and directing calls with genuine, friendly customer service.
• Reliable follow-through behind the scenes – sorting and processing mail, keeping the reception area tidy and stocked, and maintaining accurate customer and client filing (AR, AP, and general records).
• Comfort supporting accounting operations – forwarding vendor remittances, reviewing AP vendor statements, and processing postage invoicing.
• Strong attention to detail and organizational skills, with proficiency in Microsoft Office and a willingness to learn accounting software.
• Effective communication and problem-solving skills, and the flexibility to jump into special projects or backup support as the accounting team needs.
• An associate degree in accounting and 1+ year of related experience – printing, manufacturing, or graphic arts industry experience a plus – or an equivalent combination of education and experience.

Skills

Required

• Microsoft Office proficiency
• Attention to detail
• Organizational skills
• Effective communication
• Problem-solving
• Willingness to learn accounting software

Benefits

• Health, dental and vision insurance
• Health savings account access
• Group life insurance
• 401k retirement plan plus employer match
• Paid time off and paid holidays
• Recognition rewards and bonuses
• Regular team building events