Supply Chain Administrative Assistant at Gibraltar Industries in Dallas, TX
- Company: Gibraltar Industries
- Location: Dallas, TX
- Posted: Sep 24, 2026
- Type: Full-Time
- Experience: 3+ years
Overview
Purchasing & Inventory Support Assist with the creation, issuance, and tracking of purchase orders (POs) in the ERP or supply chain management system. Follow up with vendors on open orders, missing confirmations, and delivery timelines.
Responsibilities
- Purchasing & Inventory Support
- Assist with the creation, issuance, and tracking of purchase orders (POs) in the ERP or supply chain management system.
- Follow up with vendors on open orders, missing confirmations, and delivery timelines.
- Update stock records, interpret packing lists, and assist with inventory reconciliation and regular stock counts.
- Verify that received items match invoices and resolve basic delivery discrepancies.
- Data & Administrative Support
- Maintain and organize both digital and physical files (purchase orders, invoices, and shipping documents) in compliance with company policies.
- Compile and format supply chain reports (e.g., inventory summaries, vendor performance, and budget trackers) for leadership.
- Provide general administrative support, including scheduling meetings with vendors, managing calendars, and handling departmental correspondence.
- There will be times when we need this person to drive to a local supplier and pick up materials needed.
- Other job duties as assigned.
Requirements
- Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business or Supply Chain Management is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Outlook, and strong Excel skills—sorting, filtering, formulas).
- System Knowledge: Familiarity with ERP software (e.g., SAP, Oracle, NetSuite) or warehouse management systems is highly preferred.
- Soft Skills: Highly organized with a strong attention to detail, excellent problem-solving abilities, and strong written/verbal communication skills.
- Ability to foster trusting relationships, teamwork, and cross collaboration.
- Effective verbal and written communication skills.
- Excellent analytical and critical thinking skills.
- Demonstrates personal accountability for results.
- Organizational Competencies: Continuous Improvement, Continuous Learning, Agility, Active Listening and Understanding, Inclusive Decision Making, Customer Focus, Growth Mindset, Steadfast Ethics, and Integrity, Creative Problem Solving, Broad Perspective
Skills
Required
- Excellent problem-solving abilities