Executive Assistant at New York City Housing Development in New York, New York

Job description

• The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. HDC’s programs support the construction and preservation of multi-family affordable housing in New York City.
• Area of Talent: Administrative
• Position Type: Full Time/Non- Exempt
• Salary Range: $60,000 - $70,000
• Office Location: NYC/ Financial District
• The Executive Assistant provides executive administrative support to the Chief of Staff in the President’s Office and the Executive Vice President, Asset Management & REMIC. This individual will also assist and support other members of the senior leadership team and serve as a back-up and partner to the President’s Executive Assistant. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to assigned executives.

Responsibilities

• Maintain executives’ appointment schedules by planning and scheduling meetings, conferences, teleconferences, and arranging travel plans, itineraries and agendas.
• Manage active calendars of appointments, identifying and anticipating potential conflicts for the weekly schedule and helping to ensure that schedules are followed and respected.
• Prepare and submit expense reports and coordinate the timely submission of team members’ timesheets.
• Draft, compile, and prepare correspondence, briefing documents, and other materials, including sensitive and confidential communications, in advance of meetings.
• Research, prioritize, and follow up on matters directed to executives, including sensitive or confidential issues; determine the appropriate action, referral, or response, as appropriate.
• Compile documents and preparatory materials in advance of meetings
• Conserve executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Coordinate and schedule candidate interviews in support of hiring efforts across departments.
• Assist in planning employee events, including coordinating with vendors, managing space logistics, arranging setup, cleanup, and submitting expense requisitions in a timely manner.
• Assist with outreach and registration of staff for major conferences, managing set up for large meetings
• Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Proactive anticipation of executives’ needs and able to work independently to make administrative decisions and requests for information on behalf of the executives.
• Complete other duties as assigned

Requirements

• Bachelor’s or associate degree preferred; or a minimum of five years of relevant experience supporting executive staff.
• Exceptional interpersonal, verbal, and written communication skills, and the ability to build relationships with staff and external partners.
• Strong organizational skills with excellent attention to detail.
• Advanced computer skills with Microsoft Office Suite including Outlook, Word, PowerPoint, Excel, and electronic signature software.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Tact and good judgment in confidential and sensitive situations
• It is strongly preferred that you submit a cover letter with your resume. You may also fax your resume and cover letter to (212) 227-6816.

Skills

Required

• Interpersonal skills
• Communication skills
• Organizational skills
• Attention to detail
• Proactive problem-solving
• Decision-making capability
• Tact and good judgment
• Electronic signature software

Benefits

• HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including:
• Health Benefits at a reasonable cost
• Dental and Vision Benefits at no cost
• Retirement savings plan with a generous match and a pension plan
• Paid holiday, vacation, sick time and parental leave
• Professional development opportunities
• Public Service Loan Forgiveness for eligible employees
• Wellness reimbursement
• Back-up Caregiver Benefit