EXERCISES PROGRAM MANAGER at City of New York in Brooklyn, NY, United States

Job description

• New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.
• The Readiness Bureau prepares the City for emergencies through a continuous cycle of planning, learning, and exercising, using a collaborative and forward-thinking approach.
• The Exercises Unit develops and conducts preparedness exercises of all scopes and sizes in coordination with NYCEM’s local, state, and federal partners. These exercises serve to test plan tools, reinforce emergency management best practices, build staff familiarity with time-of-emergency roles, and promote improvement in interagency response coordination.
• NYCEM is seeking an Exercises Program Manager to join the Exercises Unit and design, implement, and evaluate NYCEM’s internal and interagency exercises. These include and are not limited to seminars, workshops, tabletops, functional exercises, and full-scale exercises, focusing on all emergency management phases and hazards. The Exercises Program Manager should bring a proactive, adaptable, and participant-focused approach to their work.

Responsibilities

• The Exercises Program Manager will report to the Executive Director, Emergency Operations Center (EOC) and Exercises, and will:
• - Design, facilitate, and evaluate exercises of all sizes and scopes for New York City’s emergency managers and partners.
• - Prepare exercise concepts, objectives, scenarios, briefings, and other user-friendly exercise documentation and supporting materials.
• - Develop exercise evaluation plans, guides, and after-action reports.
• - Inform Exercises Unit, Readiness Bureau, and agency-wide exercise strategies, including the conduct of needs assessments and exercise planning sessions with NYCEM and partner staff.
• - Assist with collecting exercise data and information for programmatic tracking and reporting.
• - Participate in partner agency exercises, and coordinate NYCEM staff participation in city, state, and federal partner’s interagency exercises.
• - Deliver different exercise-related and skillset-based trainings, including courses focused on designing tabletops, exercise facilitation, and exercise evaluation.

Requirements

• 1. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or
• 2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or
• 3. A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed “1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.
• 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.
• NOTE: Candidates are not expected to possess every preferred qualification. Successful applicants may demonstrate equivalent knowledge, transferable experience, or the ability to quickly learn new systems and technologies.
• Ideal candidates for the Exercises Program Manager should have the following preferred skills:
• - Experience with exercise participation, design, delivery, and evaluation.
• - Familiarity with the Homeland Security Exercise Evaluation Program (HSEEP).
• - Excellent verbal and written communication skills.
• - Excellent facilitation skills.
• - Experience managing short-, medium-, and long-term projects.
• - Experience leading multiple projects concurrently.
• - Strong Microsoft 365 skills (Word, Excel, PowerPoint, Teams, SharePoint, Copilot, etc.).
• - Strong action-tracking and progress reporting skills.
• - Familiarity with NYC agency core competencies.
• - High interest in emergency management.

Skills

Required

• Excellent facilitation skills
• High interest in emergency management