Executive Operations & Property Associate at OakNorth in London

Job description

• Application
• We’re looking for a highly organised, proactive and dependable candidate to support senior leaders in the day-to-day running of property and project workflows.
• This is a hands-on role for someone who enjoys making things happen. You’ll organise, follow up, coordinate projects and suppliers, keep track of costs and deadlines, and make sure nothing falls through the cracks.
• Alongside traditional administrative responsibilities, you’ll gain exposure to property sales, lettings and refurbishments, working directly with senior stakeholders, contractors, suppliers and other external partners.

Responsibilities

• Providing day to day administrative support
• Maintaining accurate Excel trackers, records and documentation
• Tracking invoices, managing budgets, and ensuring accurate payments
• Managing meetings, appointments and ad hoc requests as required
• Assisting with the sales, lettings, and refurbishment of properties
• Handling tenant issues professionally and promptly
• Acting as a key point of contact between site managers, builders, and suppliers to ensure timely project delivery
• Keeping senior leaders updated on progress, outstanding actions and potential issues
• Taking ownership of a wide variety of ad hoc administrative and operational tasks

Requirements

• 2–3 years’ experience in an administrative, executive support or coordination role
• Bachelor’s degree or equivalent experience
• Confident using Excel and excellent working with numbers, invoices and budgets
• Highly organised, with exceptional attention to detail
• Able to manage multiple priorities and follow tasks through to completion
• A proactive, self-starting attitude, you’re someone who takes initiative and gets things done
• Comfortable dealing with senior stakeholders, contractors, suppliers and external partners
• Strong written and verbal communication skills
• Practical, dependable and comfortable working in a fast-moving environment
• Portuguese language skills would be advantageous but are not essential

Skills

Required

• Confident using Excel
• Proactive, self-starting attitude

Preferred

• Portuguese language skills

Benefits

• You’ll be part of a small, ambitious team working on exciting projects. This is a fantastic opportunity for someone who has built great administrative foundations and now wants greater ownership, variety and exposure to projects and operations.