Talent Product Operations Associate at Infoblox in Burnaby, BC, Canada

Job description

• We have an opportunity for a Talent Product Operations Associate to join Infoblox’s Talent Development & Organizational Effectiveness team in Burnaby, Canada, reporting to the Senior Director, Talent Development & Organizational Effectiveness (TDOE).
• In this role, you will provide operational support across TDOE, spanning both our Talent Product and People Communications teams. Your focus will be bringing structure, visibility, coordination, and smart use of AI to help work move efficiently from idea to execution.
• You will coordinate programs and workstreams including AI Enablement, Leadership, Performance, Growth, and broader Talent initiatives. You will also help manage communications operations, including intake, planning, workflow coordination, approvals, scheduling, and visibility across the editorial pipeline.
• This is an early-career role for an organized, curious, AI-native professional who enjoys making complex work easier to navigate.

Responsibilities

• Coordinate timelines across AI Enablement, Leadership, Performance, Growth, and other Talent Product initiatives, ensuring launches, recurring activities, dependencies, and stakeholder commitments are visible and aligned
• Track milestones, owners, dependencies, risks, decisions, approvals, launch readiness, and follow-up actions; identify gaps, conflicts, delays, or unclear ownership early and escalate appropriately
• Build and maintain simple, effective workflows that connect the TDOE team’s information, resources, stakeholders, and communications, using AI and automation where they can improve speed, quality, process, or visibility
• Identify opportunities to simplify the team’s manual work through better processes, AI, and automation, and track improvements in areas such as time, quality, visibility, and adoption
• Support People Communications operations by managing intake, maintaining communications calendars, tracking deadlines and approvals, coordinating stakeholder reviews, and keeping work moving through publication
• Coordinate communications requests from stakeholders across People & Places, helping ensure clear briefs, appropriate lead times, timely reviews and approvals, and visibility from intake through publication
• Use approved AI tools such as Microsoft Copilot & MS365, Glean, low-code solutions, templates, and agents to improve intake, meeting summaries, reporting, approval tracking, reminders, knowledge management, and other recurring team workflows
• Prepare dashboards, status updates, decision records, one-pagers, executive updates, portfolio reviews, meeting materials, and post-launch reports that support timely decisions and execution
• Keep program descriptions, timelines, FAQs, templates, decisions, launch materials, operating guides, and links accurate, current, discoverable, and easy to use
• Support cross-functional meetings, stakeholder follow-up, launch planning, vendor coordination, budget tracking, purchase orders, invoices, and contracts as assigned

Requirements

• Internship, project, academic, volunteer, or up to two years of experience in HR, People Operations, communications operations, program or project coordination, business operations, or a related area
• Strong organizational skills and attention to detail, with the ability to manage recurring deadlines, multiple workstreams, and changing priorities
• Clear, concise writing skills, including the ability to create briefs, summaries, trackers, and one-page updates
• Comfort working with spreadsheets, calendars, project trackers, presentations, shared documentation, and communications calendars
• Curiosity about AI, automation, agents, and workflow design, with practical experience using generative AI for research, drafting, summarization, analysis, or productivity
• Ability to review AI-assisted work for accuracy, confidentiality, bias, inclusivity, and appropriate human judgment
• Ability to work effectively with stakeholders who have different priorities, needs, and levels of clarity
• Ability to build structure, establish effective ways of working, and identify opportunities for improvement as processes evolve

Skills

Required

• Clear, concise writing skills

Benefits

• Comprehensive health coverage, generous PTO, and flexible work options
• Learning opportunities, career-mobility programs, and leadership workshops
• Sixteen paid volunteer hours each year, global employee resource groups, and a “No Jerks” policy that keeps collaboration healthy
• Modern offices with EV charging, healthy snacks, and culture celebrations
• Charitable Giving Program supported by Company Match
• We practice pay transparency and reward performance. Offers reflect role location, internal equity, experience, skills, education, and certifications. Base salary for this position: CAD 58,900 - 84,000 plus bonus