Executive Assistant at Solace in United States

Job description

• Application
• We’re looking for an Executive Assistant to provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice Presidents. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.
• You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting leadership events, offsites, and cross-functional initiatives. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.

Responsibilities

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
• Support the planning and execution of leadership meetings, team offsites, and large-scale company events.
• Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
• Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.
• Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.
• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
• Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
• Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.
• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.

Requirements

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.
• Exceptional calendar management, prioritization, and organizational skills.
• Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.
• Demonstrated judgment, professionalism, and ability to handle highly confidential information.
• Excellent project management skills with a strong bias toward execution and follow-through.
• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
• Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
• High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
• Background in startups, healthcare, technology, legal, or complex operational environments.
• Finance-focused Executive Assistant support for Finance C-suite leaders (like a CFO) and Vice Presidents.
• Applicants must be based in the United States.

Skills

Required

• Judgment
• Professionalism
• Anticipation
• Problem-solving
• Calm under pressure
• High EQ
• Empathy
• Tact
• Confidence