HR Assistant – Mandarin Chinese Preferred at IntelliPro in Cary, NC

Job description

• Intellipro is seeking an HR Assistant (Mandarin Chinese preferred) to support HR operations in Cary, NC. This is a full-time, hybrid role.

Responsibilities

• - Post job ads on job boards and social media platforms
• - Screen resumes and job applications
• - Assist with background and reference checks
• - Help prepare job offer letters
• - Support recruitment events, such as job fairs and career expos
• - Ensure the preboarding process goes smoothly
• - Conduct new employee orientation sessions
• - Take care of new hire paperwork and logistics, such as setting up designated workstations, computer logins, email addresses, etc.
• - Schedule meetings to discuss company policies and provide the employee handbook
• - Serve as the primary point of contact for new employee inquiries
• - Maintain accurate and up-to-date employee records, including personal details, employment contracts, performance evaluations, and benefits documentation
• - Collect and organize employment and tax information
• - Assist with exit interviews and finalize termination documentation
• - Manage compensation and benefits documentation
• - Process payroll tasks, including employee sick leave and PTO
• - Resolve payroll errors and respond to related inquiries
• - Assist with payroll and benefits reconciliations, audits, and payment approvals
• - Work with line managers and employees to process compliance service requests
• - Maintain accurate compliance records and tracking tools
• - Undertake administrative duties necessary to fulfill compliance tasks
• - Escalate complex issues to Compliance Specialists when needed
• - Support in preparing and managing performance improvement plans, reassignments, suspensions, resignations, retirements, and employee exits
• - Send separation notices to employees who are due for mandatory retirement
• - Provide departing employees with necessary documentation and process final or severance payments
• - Act as the point of contact for post-separation queries
• - Handle employee grievances and complaints
• - Collect and process incident reports from various business units
• - Collaborate with the legal department to prepare Notices to Explain and ensure delivery
• - Arrange an administrative hearing and document the minutes of the meeting
• - Prepare and deliver notices of decisions and maintain company offense records

Requirements

• - Mandarin/Chinese strongly preferred; excellent written and verbal communication skills
• - 1 year of proven recruiting or HR internship/work experience
• - Strong knowledge of labor laws and hiring regulations
• - Familiar with an ATS (Workable, LinkedIn Recruiter)
• - Proficient with Microsoft Office or Google Suite; Notion and Slack a plus

Skills

Preferred

• Mandarin/Chinese strongly preferred
• Notion and Slack a plus

Benefits

• - Full-time employment, hybrid (Cary, NC, USA)
• - USD $55,000 – $60,000 per year, negotiable
• - Visa sponsorship available