Accounts Payable Clerk at Shape Technologies Group in Baxter Springs, KS

Job description

• KMT Waterjet, Inc. is seeking a dependable and detail-oriented Accounts Payable Clerk to join our Finance team. This role is ideal for someone who thrives in a structured, high-volume environment and takes pride in performing accurate, consistent work.
• The Accounts Payable Clerk will be responsible for daily invoice processing and supporting the full AP cycle, with a strong focus on accuracy, organization, and accountability. Success in this role requires the ability to maintain focus on repetitive tasks, follow established processes, and respond constructively to feedback in a fast-paced setting.
• You will work closely with the Accounts Payable Lead and internal departments to ensure timely and accurate processing of transactions, while supporting operational excellence across the organization.
• Accurately processes invoices in accordance with established procedures and quality expectations
• Reliably completes assigned responsibilities and meets established deadlines
• Applies a professional, solution-oriented approach when addressing issues
• Performs effectively in a structured, process-driven environment
• Collaborates effectively with internal teams and stakeholders

Responsibilities

• Process a large volume of invoices daily with a strong emphasis on accuracy, consistency, and timeliness
• Sort, organize, and distribute incoming invoices (mail and email) efficiently
• Classify and prepare invoices for vouchering across categories (PO inventory, non-inventory, expenses, capital)
• Perform thorough 2-way and 3-way matching of invoices to purchase orders and receipts
• Identify discrepancies and follow through to resolution with persistence and attention to detail
• Maintain clear and well-organized documentation to support audit-ready records
• Work closely with Purchasing and Receiving to resolve invoice and receipt discrepancies
• Communicate professionally and efficiently with vendors and internal stakeholders
• Ask questions and escalate issues appropriately when needed
• Strictly follow established AP procedures, internal controls, and approval workflows
• Remain focused and productive while performing repetitive, process-driven tasks
• Receive and apply feedback constructively to improve accuracy and efficiency
• Assist with coding and processing non-PO invoices in accordance with company policies
• Flag and route invoices related to prepaids, fixed assets, and other special categories
• Support month-end close activities, including account analysis and reporting
• Maintain organized records through scanning, filing, and document retention

Requirements

• Strong attention to detail and commitment to accuracy
• Ability to manage repetitive tasks while maintaining focus and quality
• Effective time management and the ability to meet deadlines in a high-volume environment
• Professional communication skills and the ability to work with various personalities
• Problem-solving mindset with persistence in resolving discrepancies
• Proficiency in Microsoft Excel and general computer skills
• ERP system experience preferred
• Associate degree in Accounting, Finance, or related field preferred.
• Minimum of 1-2 years of relevant experience in accounts payable or related finance/accounting roles.
• Proficiency in accounts payable processes, including invoice processing, vendor management, and reconciliation.
• Education
• Associates or better in Accounting or related field.

Skills

Preferred

• ERP system experience