Payroll Specialist at Intersand in Byron Center, Michigan, United States

Job description

• The Payroll Specialist handles payroll related functions for all U.S. divisions of Intersand. This role maintains payroll information by collecting, calculating and entering data - while also checking the accuracy of timesheets, computing wages, and ensuring employees are paid correctly and on time. They also maintain employee data, address payroll-related questions, and complete any other tasks necessary for monitoring and overseeing Intersand's U.S. payroll process.

Responsibilities

• Perform weekly, special and annual payroll activities for all hourly, salaried, part-time and temporary employees of the US Divisions for Intersand in a manufacturing environment using biometric and punch card time clocks in conjunction with a third-party payroll system (ADP)
• Administrative role in ADP timeclocks, enrolling new employees and ensuring smooth and continuous operation
• Edit and approve any/all timecards as needed when appropriate Supervisors are unable to do so
• Address payroll/timekeeping issues, correct errors and troubleshoot problems to ensure all employees are paid correctly
• Process garnishments, wage attachments, and tax levies for payroll deductions
• Terminate employees in third-party payroll system, ensuring all company and plan policies are followed
• Generate, format and distribute required or requested payroll-related reports
• Prepare, submit, and fund weekly retirement plan contributions
• Champion payroll initiatives such as direct deposit and access to online pay statements
• Process and approve payroll for temporary employees for all temp agencies
• Troubleshoot, research, and resolve any issues that may arise among the temp agencies’ payrolls
• Ensure new hires have completed and submitted all required documentation; advise HR of missing items to be collected from employees
• Reconcile and approve benefit-related AP invoices
• Track and report employee paid time off
• Track and ensure receipt of all benefit premiums owed and paid by employees on leave
• Assist in audits as needed and able
• Other miscellaneous duties as required

Requirements

• Education, Training and Experience
• High School Diploma required
• Associate's degree or higher in Accounting or related field preferred
• 2+ years multi-state payroll experience required
• Certified Payroll Professional credentials required
• Follow all policies and procedures
• Ability to work as valued member of a team, both departmental and company-wide
• Thorough understanding of Microsoft Office software, including Microsoft Outlook and Microsoft Excel
• Exceptional communication skills, both verbal and written
• Problem solving and analytical skills
• Attention to detail
• Ability to take initiative
• Willingness and ability to learn new job-related software
• Ability to multi-task as assigned
• Time-management skills – develop and adhere to a schedule
• Ability to self-direct day-to-day duties
• Ability to learn in a fast-paced environment
• Ability to adapt and change as necessary
• Assume responsibility for self-improvement and the improvement of others
• Superb listening skills
• Know when to ask for help

Skills

Required

• Follow all policies and procedures
• Problem solving and analytical skills
• Attention to detail
• Ability to take initiative
• Ability to multi-task as assigned
• Ability to self-direct day-to-day duties
• Ability to adapt and change as necessary
• Superb listening skills
• Know when to ask for help