Orchard - Senior Project Manager / Hybrind Account Director (6 Month Contract) at Hotwire in Sydney, New South Wales, Australia
- Company: Hotwire
- Location: Sydney, New South Wales, Australia
- Posted: Sep 24, 2026
- Type: Contract
- Experience: 7+ years
Overview
As Senior Project Manager (Health), you will run complex health/pharma projects and multi‑brand portfolios end‑to‑end. You’ll coordinate creative, medical writing, strategy, and tech; lead regulatory workflows; and mentor PMs.
Job description
- As Senior Project Manager (Health), you will run complex health/pharma projects and multi‑brand portfolios end‑to‑end. You’ll coordinate creative, medical writing, strategy, and tech; lead regulatory workflows; and mentor PMs.
- You will be joining a high-profile account, with an innovative brand in the health space. You will need to be confident working at pace, balancing priorities, and maintaining a high standard.
Responsibilities
- Project & Portfolio Delivery
- Own schedules, budgets, risks, and quality across complex digital and omnichannel projects (sites, iVAs/eDetailers, Approved Emails, campaigns, content programs).
- Translate briefs into scoped plans with milestones, dependencies, and review gates; run stand‑ups, WIPs, and stakeholder forums.
- Mentor PMs on estimation, Jira hygiene, acceptance criteria, and handover excellence.
- Healthcare Compliance
- Lead MLR and regulatory workflows (Medicines Australia Code, TGA) with impeccable documentation.
- Route and track materials through Veeva PromoMats/Vault (and client equivalents), coordinating medical/legal reviews and ensuring audit readiness.
- Anticipate compliance risks and build realistic delivery plans around gating and approval cycles.
- Commercials & Forecasting
- Manage budgets, burn, and change control; keep Workbook clean and timesheets accurate.
- Flag variances early with options; contribute to estimates for new briefs and scope changes.
- Ways of Working & Tools
- Maintain clear Jira boards and ticket quality; ensure Pageproof and Confluence documentation is current and usable.
- Use AI tools to accelerate documentation, risk scans, QA checklists, and status reporting.
Requirements
- 5–7+ years in digital/creative/health communications; strong record in regulated delivery
- Confidence with Veeva, MLR cycles, claims/referencing with medical writers
- End-to-end delivery experience across omnichannel campaigns, content programs, and digital assets
- Strong organisational capability; able to manage multiple concurrent projects without losing detail or quality
- Clear, concise written and verbal communication; confident running meetings and presenting status
- Comfort with budgets, timesheets, and financial reporting; understands the link between delivery decisions and margin
- Calm, proactive communicator; highly organised; commercially literate
Skills
Required
- Veeva
- MLR cycles
- claims/referencing with medical writers
- Jira
- Pageproof
- Confluence
- AI tools
- calm, proactive communicator
- highly organised
- commercially literate
About Hotwire
At Orchard, we believe creativity and technology should work hand-in-hand to invent better outcomes. We’re Australia’s leading health and wellness agency, blending modern marketing with science and powered by deep digital experience. Our work wins effectiveness awards and, more importantly, creates meaningful change for patients, HCPs, and the brands we partner with. We’re a fun, hardworking team that leaves egos at the door. Past that door? A collaborative studio filled with inspiring people, big ideas, and yes, free crumpets. We offer an awesome, fun working environment full of culture and energy. We leave our egos at the door and past that door is a super cool office space filled with inspiring people and free crumpets. We pride ourselves on our work, as well as our focus on a healthy work / life balance. We’re 100% committed to you, your career at Orchard and your continued professional and personal development. We offer a rich array of internal and external structured training and education courses as well as ongoing individual wellbeing support through our Employee Assistance Program. Orchard Marketing is part of the Enero Group. As a Group, we proudly acknowledge the traditional custodians of the land on which we operate, the Gadigal People of the Eora Nation. Our Innovate, Level 2, RAP endorsement aims to nurture, develop, encourage, and include Aboriginal and Torres Strait Islander talent, partners, and advisors both in our own agency, and across the broader industry. As such, we encourage peoples of all backgrounds to apply.