Accounts Payable Specialist at Quantum Industrial in Gilbert, AZ

Job description

• The Accounts Payable Specialist supports day-to-day accounting operations for both construction and service teams. This role manages invoices, payments, reconciliations, and vendor communications while ensuring financial transactions are accurate, timely, and properly documented.

Responsibilities

• Receive, verify, code, and process vendor invoices, ensuring proper documentation and approvals.
• Schedule and process payments through checks, ACH, and wire transfers while maintaining payment terms and cash flow requirements.
• Reconcile accounts payable, credit card, and bank transactions and research discrepancies as needed.
• Communicate with vendors regarding invoices, payment status, discrepancies, and account questions.
• Support payroll processing through timesheet entry, payroll data uploads, reimbursements, and deductions.
• Review and process employee expense reports in accordance with company policies.
• Prepare AP-related reports and provide information to support cash flow management and financial reporting.
• Support annual financial audits by gathering requested documentation and records.
• Assist with year-end 1099 preparation and vendor reporting.
• Provide additional accounting and finance support as assigned.

Requirements

• High school diploma or equivalent required.
• 3–5 years of accounts payable or accounting experience, preferably within the construction industry.
• Strong data entry and numerical skills with excellent attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with Sage 100 Contractor, QuickBooks Enterprise Contractor, or Microsoft Business Central is a plus.
• Basic understanding of bookkeeping and accounting principles.
• Accuracy and attention to detail
• Strong organization and time management
• Numerical and analytical skills
• Problem-solving ability
• Effective vendor and internal communication
• Ability to manage multiple priorities and deadlines
• Confidentiality and professionalism

Skills

Required

• Accuracy and attention to detail
• Strong organization and time management
• Numerical and analytical skills
• Problem-solving ability
• Confidentiality and professionalism
• Microsoft Excel
• Microsoft Office Suite
• Sage 100 Contractor
• QuickBooks Enterprise Contractor
• Microsoft Business Central

Benefits

• Competitive salary and benefits package
• Career growth opportunities within a rapidly expanding company
• Commitment to a strong safety culture and quality-driven projects