Legal Administrative Assistant at Faegre Drinker in Indianapolis 96th Street

Job description

• Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Private Client practice group in our Indianapolis – 96th Street office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assignments in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.
• Job Description:

Responsibilities

• Assist in the compilation of necessary data and information from clients relating to real property, personal property, and information necessary to prepare trust & estate planning documents
• Prepare initial drafts and make edits as directed to any necessary probate documents
• Assist in obtaining necessary Letters Testamentary or other documents to allow timekeepers to administer estates
• Keep track of critical court and statutory imposed deadlines relating to estate administration and probate
• Assist in the preparation and editing of any necessary documents
• Create, maintain, and properly close client and matter files
• Manage the conflict check process, prepare engagement agreements, and establish necessary financial information to allow for time entry and invoicing
• Enter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing process
• Schedule meetings, conference calls and travel arrangements
• Other administrative tasks, as assigned

Requirements

• Ability to problem-solve
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
• 2+ years of legal administrative experience preferred, with a background in time entry, billing, invoicing, and calendar management
• Experience at Am Law 50/100 firms strongly preferred
• Minimum of high school graduation or GED; paralegal certificate or business degree preferred
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)
• Those with background in accounting, finance, or probate are strongly encouraged to apply
• Notary Public, preferred

Skills

Preferred

• Notary Public

Benefits

• Flexible, hybrid working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off