Marketing Operations Project Manager at MedImpact in San Diego, CA

Job description

• The Marketing Operations Project Manager helps strengthen the way our marketing team plans, tracks, manages, and delivers work across campaigns, events, website initiatives, product launches, and other strategic priorities. The role will be responsible for building and maintaining the team’s project management infrastructure, ensuring leaders have clear visibility into workload, priorities, timelines, dependencies, and at-risk projects. The role will plays a critical role in creating operational discipline, improving cross-functional coordination, and serving as the project manager for select high-profile initiatives such as the annual client conference and major product launches.

Responsibilities

• Design, build, and maintain the marketing team’s project management infrastructure, including workflows, templates, dashboards, reporting views, and governance processes in a platform such as Smartsheet, Asana, or a similar tool.
• Partner with the SVP, Marketing and other leaders to provide visibility into team workload, project status, key milestones, dependencies, resource constraints, and at-risk initiatives.
• Establish consistent processes for project intake, prioritization, timeline development, status reporting, risk identification, and cross-functional communication.
• Track marketing initiatives across campaigns, events, website projects, content development, product launches, and other strategic priorities to help ensure work is organized, visible, and progressing as planned.
• Serve as the dedicated project manager for select large or complex initiatives, including the annual client conference, major product launches, and other high-priority marketing programs.
• Facilitate cross-functional project meetings, document decisions and action items, monitor follow-through, and proactively escalate issues that may impact timing, quality, scope, or delivery.
• Develop reporting and executive-ready summaries that help marketing leadership assess capacity, prioritize work, and make informed decisions about resources and trade-offs.

Requirements

• BS/BA and 5+ years’ marketing operations, project management, program management or a related role supporting complex, cross functional initiatives experience required or equivalent combination of education and experience, and 2 years' of SME in respective areas. BS/BA in Marketing, Business, Communications, Project Management or highly related area preferred.
• High proficiency in Outlook, Word, Excel, and PowerPoint; Office 365
• Demonstrated experience building or administering project management systems, workflows, dashboards, templates, and reporting processes using tools such as Smartsheet, Asana, Monday.com, or similar platforms.
• Strong understanding of marketing workstreams, including campaigns, events, website updates, content development, sales enablement, and product launch activities.
• Proven ability to manage complex timelines, dependencies, cross-functional stakeholders, competing priorities, and project risks.
• Excellent communication, organization, facilitation, and problem-solving skills, with the ability to translate project details into clear leadership-level updates.
• Experience planning and managing large-scale events, annual conferences, product launches, or enterprise-wide marketing initiatives.
• Ability to create practical, scalable processes that improve efficiency without adding unnecessary administrative burden.
• Comfort working with senior leaders and cross-functional partners to clarify priorities, surface trade-offs, and drive accountability without direct authority.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
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• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Composure
• Decision Quality
• Organizational Agility
• Problem Solving
• Customer Focus
• Drive for Results
• Peer Relations
• Time Management
• Dealing with Ambiguity
• Learning on the Fly
• Political Savvy
• PMP certification or formal project management training strongly preferred.

Skills

Required

• Composure
• Decision Quality
• Organizational Agility
• Problem Solving
• Customer Focus
• Drive for Results
• Peer Relations
• Time Management
• Dealing with Ambiguity
• Learning on the Fly
• Political Savvy

Benefits

• Medical / Dental / Vision / Wellness Programs
• Paid Time Off / Company Paid Holidays
• Incentive Compensation
• 401K with Company match
• Life and Disability Insurance
• Tuition Reimbursement
• Employee Referral Bonus