Accounts Payable Assistant (On-site) at AmeriPharma in Laguna Hills, California

Job description

• We are looking for a detail-oriented Accounts Payable Assistant with experience in QuickBooks, BILL, invoice processing, and data entry. Responsible for processing high volumes of vendor invoices, entering and coding expenses, preparing payments, and maintaining vendor records. Strong attention to detail, accuracy, and organization with the ability to meet deadlines in a fast-paced accounting environment.

Responsibilities

• Process and accurately enter vendor invoices into QuickBooks and BILL.
• Review invoices for accuracy, proper approvals, supporting documentation, and appropriate coding.
• Code expenses to the appropriate property, general ledger account, and expense category.
• Maintain accurate vendor records, including W-9s and payment information.
• Review vendor statements and research outstanding, duplicate, or missing invoices.
• Reconcile vendor accounts and assist with accounts payable reconciliations.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Maintain organized electronic records of invoices, payment confirmations, and supporting documentation.
• Assist with 1099 preparation and vendor tax documentation.
• Enter and track property-related expenses, including repairs and maintenance, utilities, landscaping, insurance, and other operating expenses.
• Communicate with vendors, and internal staff to resolve invoice discrepancies and payment issues.
• Assist with month-end close by providing AP reports, outstanding invoice information, and supporting documentation.
• Perform accurate financial data entry and assist with general accounting and administrative tasks.

Requirements

• Accounts Payable experience with data entry and coding vendor invoices into an accounting system such as QuickBooks or similar system.
• Microsoft Excel, Word
• Computer literate and proficient in digital software/tools.
• Be organized and have strong attention to details.
• Effectively communicate with vendors and internal staff to resolve invoice discrepancies and payment issues.
• Effectively communicate and escalate issues and information to Senior Accountant or Accounting Manager on a timely basis.
• Team personality who cares about making improvements in their areas of responsibility and helping the business to be more successful.
• Ability to work independently with minimal supervision.
• High School Diploma or Associate’s degree
• Minimum one year experience in Accounts Payable
• Experience with QuickBooks
• Experience with BILL
• Experience with Yardi (real estate property accounting)

Skills

Required

• Accounts Payable experience
• Data entry
• Coding vendor invoices
• Microsoft Excel
• Microsoft Word
• Computer literate
• Proficient in digital software/tools
• Organized
• Strong attention to detail
• Team personality

Preferred

• Experience with QuickBooks
• Experience with BILL
• Experience with Yardi

Benefits

• Full benefits package including medical, dental, vision, life that fits your lifestyle and goals
• Great pay and general compensation structures
• Employee assistance program to assist with mental health, legal questions, financial counseling etc.
• Comprehensive PTO and sick leave options
• 401k program
• Plenty of opportunities for growth and advancement
• Company sponsored outings and team-building events
• Casual Fridays
• $28-$32 Hourly, DOE