Executive Assistant - VP Legal at Western Digital in San Jose, CA, United States

Job description

• We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VPs of Global Technology & Commercial Legal Services. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills.
• The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!

Responsibilities

• Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
• Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties.
• Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas.
• Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team.
• Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
• In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks.

Requirements

• 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech.
• Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.
• Great attention to detail and the maturity to handle confidential information is a must.
• Intuitive problem-solver with thoughtful anticipation of deliverables.
• Ability to prioritize and manage complex issues.
• Excellent written and oral communication skills.
• Highly organized, resourceful, and detail oriented.
• Excellent time management skills.
• Collaborative style, team player.
• Propensity to learn and incorporate AI into workstreams.
• Demonstrates leadership.
• Passionate, kind, inclusive, and ethically minded.
• Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday.
• California notary public is preferred.

Skills

Required

• Excellent time management skills.
• Collaborative style, team player.
• Demonstrates leadership.

Preferred

• California notary public

Benefits

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to be considered for bonuses under either WD’s Short Term Incentive Plan (“STI Plan”) or the Sales Incentive Plan (“SIP”) which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.