Project Accountant | Vision at TW Constructors in O'Fallon, Missouri

Job description

• The Project Accountant is responsible for maintaining a strong working knowledge of accounts payable, accounts receivable, and job cost systems. This role involves supporting project teams by answering inquiries regarding invoice status and providing insight into available job cost reports. The Project Accountant must effectively manage time, prioritize tasks, and organize workload to meet deadlines. Coordination with subcontractors and suppliers is essential to ensure timely invoicing. Strong communication skills and the ability to navigate financial systems are key to supporting project managers and engineers throughout the project lifecycle.

Responsibilities

• Receive, code, and route invoices for appropriate approval.
• Enter approved invoices into the accounting system, ensuring accurate coding and classification.
• Review vendor records and statements; investigate and resolve billing or payment discrepancies.
• Communicate with vendors regarding payment status and respond to related inquiries.
• Assist with the preparation of 1099 forms and ensure compliance with company policies and Generally Accepted Accounting Principles (GAAP).
• Collect and maintain W-9 forms for all vendors.
• Organize and manage both open and paid accounts payable files.
• Monitor subcontractor records within the accounting system.
• Verify that billings do not exceed contractual limits or pending change orders issued by project management.
• Proactively request invoices from subcontractors and vendors when necessary.
• Prepare and distribute customer invoices, including AIA documentation and supporting materials, in accordance with contractual terms and agreements.
• Process invoices electronically through platforms such as DataServ and Textura.
• Generate accounts receivable aging reports and collections summaries for management review.
• Submit invoices with all required documentation as specified by the owner, including lien waivers, supporting schedules, and copies of related invoices.
• Record invoices accurately in the accounting system and any applicable third-party software.
• Forward all contracts and subcontracts to the legal team for review and approval.
• Prepare subcontracts and purchase orders as directed by the Project Manager.
• Ensure all subcontractors are issued appropriate contractual documentation.
• Assist in the setup and management of Contractor Controlled Insurance Program (CCIP) documentation.
• Support month-end and year-end closing processes for both accounts payable and accounts receivable.
• Maintain well-organized financial records to support audit readiness and compliance requirements.
• Collaborate with accounting personnel to enhance operational efficiency and strengthen internal controls.
• Provide assistance with special projects, account reconciliations, and financial reporting as needed.

Requirements

• Associate degree or equivalent knowledge; working toward a BS/BA in Accounting preferred
• Minimum 3 years of accounting experience, preferably with a General Contractor or Subcontractor
• Proficient in Microsoft Excel, other Microsoft Office applications, and Google Sheets
• Strong communication, organizational skills with attention to detail
• Experience with ComputerEase is a plus

Skills

Preferred

• Experience with ComputerEase

Benefits

• Career Growth
• Take on challenging design/build projects in commercial and industrial electrical construction
• Opportunities for advancement through mentorship and hands-on learning.
• Comprehensive Benefits
• Health, Dental, and Vision Coverage
• 401(k) Match
• Life Insurance
• Additional benefits for employees and their families
• Headquarters Perks
• • In-office gym
• • Personal training sessions
• • Yoga classes
• • Massage therapist
• • Game room
• Company Culture
• Collaborative, innovative, and people-centered
• Strong focus on safety, work-life balance, and professional development
• Team activities and wellness programs supporting both physical and mental health