Part Time Receptionist at Next Door Milwaukee in Next Door Capitol - Milwaukee, WI 53216; 29th Street - Milwaukee, WI 53210

Job description

• Salary Range
• $18.00 - $20.05 Hourly
• Position Type
• Part Time
• Job Shift
• Day
• Education Level
• None
• Travel Percentage
• None
• Category
• Admin - Clerical

Responsibilities

• The ND Receptionist is courteous and professional. Acts as the primary contact between Next Door (ND) and its visitors and clients while striving to maintain a safe and secure environment. Clerical work including mail distribution, light typing, general office duties and other tasks to complete during the day.
• Responsible for greeting children, parents, visitors and staff in a professional and courteous manner.
• Maintain and implement centers Security procedures.
• Ensure that every agency visitor (parent, volunteer, etc.) signs in at the front desk.
• Answer all incoming and internal calls within three rings.
• Distribute agency applications to requestors, including employment, volunteer and program enrollment applications.
• Take accurate messages. Distribute messages to appropriate visitors and staff.
• Oversee lobby areas; controlling noise and crowd conditions by redirecting children, parents, visitors, and staff to the proper areas.
• Maintain a clean and organized reception area including, wiping countertops and tables, cleaning windows, etc.
• Alert Security for Security related issues.
• Alert Facilities for maintenance related issues.
• Assist in Fire Drills with keeping accurate counts of children, visitors and staff.
• Separate mail promptly and appropriately. Contact staff via email or phone for pickup.
• Accurately complete Delivery Log for package items from UPS, Fed Ex, etc.
• Perform clerical duties when requested through priority set by the Operations Supervisor.
• Contact authorities when appropriate.
• Report any irregularities promptly to Operations Supervisor.
• Perform other duties as assigned.
• Facilitate timely and accurate communications, both verbal and written, as required for employee and outside contacts.

Requirements

• Must have strong organizational, prioritizing, written and oral skills.
• A high school diploma or equivalent is required with 2-3 years receptionist and/or administrative assistant experience.
• Reliable vehicle and auto insurance with Next Door required limits.
• Computer literate including Microsoft Office Suite. Experience with database management software (Excel) is critical to successful job performance.
• A typing speed of 45-55 words per minute.
• Multi-task oriented.
• Professional, patient and dependable.
• Ability to work with diverse ethnic groups and low-income families.
• Ability to work with minimal supervision.
• Able to work in a fast-paced environment.
• Possess a desire to learn new skills.
• N/A

Skills

Required

• Typing speed of 45-55 words per minute
• Multi-task oriented
• Professional, patient and dependable
• Ability to work with minimal supervision
• Able to work in a fast-paced environment
• Possess a desire to learn new skills