Manufacturing Chief of Staff at Port View Resources in Ramsey, NJ

Job description

• We are recruiting on behalf of our long-time client, a globally recognized manufacturer trusted by the military, aerospace, and motorsport industries worldwide. They are looking for a highly organized and proactive Chief of Staff to serve as the CEO's trusted representative across their US operations.
• This is not a traditional role — you'll be the CEO's eyes and ears on the ground in Ramsey, ensuring business priorities are being executed, issues are surfaced quickly, and the Senior Leadership Team stays aligned and accountable.
• Your focus will be on operational coordination, stakeholder engagement, and driving follow-through across the business.

Responsibilities

• Act as the CEO's on-the-ground representative, identifying issues and ensuring timely escalation and resolution
• Chair and lead the monthly Management Meeting, tracking actions and holding teams accountable
• Manage and support key projects on behalf of the CEO, monitoring progress and deadlines
• Liaise between the CEO and staff, clients, and stakeholders at all levels
• Ensure the CEO is fully prepared for meetings with clear agendas and follow-up actions
• Coordinate travel for the CEO and US-based employees, including expense tracking
• Support the development of presentations for internal and external audiences
• Coordinate departmental reporting in line with ISO requirements
• Collaborate with the UK-based EA to provide seamless executive support, including calendar and email cover when needed
• Handle sensitive information with the utmost discretion and professionalism

Requirements

• 3–5 years of experience supporting a senior executive or leadership team
• Background in a manufacturing environment required
• Experience working within an ISO or AS-accredited Business or Quality Management System
• Exceptional organizational and time-management skills
• Knowledge of FactoryMaster and/or SmarTeam/SharePoint is a plus (training provided)

Skills

Required

• Highly organized
• Proactive
• Discretion and professionalism
• FactoryMaster (preferred)
• SmarTeam (preferred)
• SharePoint (preferred)