Executive Assistant to the COO at Clorox in Oakland, CA - USA

Job description

• The Executive Assistant is a critical day-to-day partner, providing executive support to the highest levels within the organization. You serve as the face of the company and are an extension of the leaders, reinforcing the purpose and values of Clorox.
• This role is responsible for understanding the structure and operation of the company, managing the COO's meeting cadence, prioritizing & responding to inquiries, and resolving issues with minimal supervision, independently and proactively. The Executive Assistant will collaborate and support communications and initiatives across the organization.
• Hybrid: This role will work out of the Oakland office at least 4 days a week with the possibility of working remotely 1 day a week.
• Opportunity for overtime pay based on business requirements.

Responsibilities

• Manage calendars and schedules, book and arrange travel, including complex and detailed itineraries, complete expenses reports, and accurately reconcile all P-card activity.
• Communicate directly with key leaders and/or stakeholders, internally and externally, on behalf of the COO; formulate details for memos, emails, presentations, reports, etc.
• Coordinate logistics for meetings and events, working with other assistants, facilities staff and IT as needed.
• Manage details of highly confidential information with professionalism, integrity, and discretion.
• Assist in the preparation of reports, presentations and spreadsheets using software applications (e.g. Excel, Power Point, etc.).

Requirements

• Proven ability to manage multiple competing priorities in a fast-paced environment while consistently meeting tight deadlines.
• Demonstrated flexibility to support business needs outside of standard working hours; moderate overtime should be expected in support of executive schedules, business priorities, and travel requirements.
• Bachelor’s degree or equivalent years of experience.
• 8+ years administrative assistant experience supporting C-suite level executive.
• Advanced experience with Outlook and calendaring program; intermediate to advanced Word, SharePoint, and PowerPoint skills; beginner to intermediate Excel skills.
• Experience organizing meetings and events.
• An understanding of how to manage complex business problems and articulate challenges, proposing solutions and working cross-functionally to achieve goals.
• Follow-through on projects and commitments with speed and efficiency.
• Excellent oral and written communication skills.
• Exceptional interpersonal skills with positive, can-do attitude.
• Demonstrated ability to handle confidential information and complex assignments using considerable judgment and initiative.
• Ability to be detail-oriented with effective time management skills, the ability to multitask and have a drive for results.
• Forward-thinking with the ability to effectively plan against future needs with a process-minded orientation.

Skills

Required

• Beginner to intermediate Excel skills
• Exceptional interpersonal skills
• Time management skills
• Multitasking
• Drive for results
• Forward-thinking
• Process-minded orientation

Benefits

• At Clorox, we champion people to be well and thrive, starting with our own people. To help make this possible, we offer comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates’ unique needs. This includes robust health plans, a market-leading 401(k) program with a company match, flexible time off benefits (including half-day summer Fridays depending on location), inclusive fertility/adoption benefits, and more.
• We are committed to fair and equitable pay and are transparent with current and future teammates about our full salary ranges. We use broad salary ranges that reflect the competitive market for similar jobs, provide sufficient opportunity for growth as you gain experience and expand responsibilities, while also allowing for differentiation based on performance. Based on the breadth of our ranges, most new hires will start at Clorox in the first half of the applicable range. Your starting pay will depend on job-related factors, including relevant skills, knowledge, experience, and location. The applicable salary range for every role in the U.S. is based on your work location and is aligned to one of three zones according to the cost of labor in your area.
• –Zone A: $66,700 - $118,700
• –Zone B: $61,100 - $108,800
• –Zone C: $:55,600 - $98,900
• All ranges are subject to change in the future. Your recruiter can share more about the specific salary range for your location during the hiring process.
• This job is also eligible for participation in Clorox’s incentive plans, subject to the terms of the applicable plan documents and policies.