Legal Receptionist at IST Management in US-IL-Chicago

Job description

• IST Management is seeking a Legal Receptionist to join the Chicago team! The Legal Receptionist will be responsible for providing daily Corporate reception/front desk, hospitality, and other administrative support services on-site in a professional legal environment. Ideal candidates will have prior experience in reception services, possess an excellent customer service mindset, display clear communication abilities, are willing to train, and are ready to grow in their professional office services career. Prior experience in a legal setting is a plus.

Responsibilities

• The Legal Receptionist will be responsible for providing daily Front Desk/Reception services and other office services support in a professional law firm setting, to include:
• Greeting, welcoming and directing visitors appropriately; Maintain a safe and clean reception area by complying with procedures, rules and policies
• Operate a telecommunication system by following instructions for office phone operation; Use Microsoft Office Word, Excel, and Powerpoint tools to create documents
• Copy, scan and fax according to instructions and procedures; Sort and distribute incoming mail to client employees in a corporate setting as needed
• Demonstrate strong communication, organizational, and customer service skills; Follow policies and confidentiality dictations to safeguard data and information
• Prepare and setup conference rooms for meetings; Prepare coffee, assist with catering vendors to cater office events; Sort and file documents electronically
• Other tasks as assigned to support client and site needs

Requirements

• The Legal Receptionist will possess excellent communication abilities (verbal and written), have prior front desk or reception experience (highly preferred), are willing to train, and are self-motivated; additional qualifications include:
• High school diploma or equivalent (GED)
• Professional appearance and demeanor; Keyboarding and Windows environment PC skills
• Prior customer service/retail/hospitality experience preferred; prior legal experience a plus
• Excellent communication skills both verbal and written
• Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks
• Ability to meet employer's attendance policy; reliable transportation to and from work
• Willingness to cross-train for other job functions; Ability to lift up to 50 lbs

Skills

Required

• Professional appearance and demeanor
• Reliable transportation to and from work
• Ability to lift up to 50 lbs

Preferred

• Prior front desk or reception experience
• Prior legal experience