Executive Assistant (Communications & Marketing) at Cohere in New York

Job description

• Application
• We are looking for a solutions-driven, detail-oriented, organized Executive Assistant to support our leadership team in Toronto, New York and beyond. Reporting to the EA Manager, this person will have the opportunity to work cross-functionally and provide high value and impact to the leadership team of the Comms and Marketing Teams and the company as a whole. If you are someone that thrives in a dynamic, collaborative, and fast-paced environment and are interested in joining a company that’s in growth mode, we’d be delighted to hear from you!
• Please Note: We are looking for candidates based in the Eastern timezone (Toronto/New York etc)

Responsibilities

• Manage the day-to-day schedules for our Comms and Marketing leadership team, including calendaring, booking meetings and other commitments (where necessary) to ensure a balanced and efficient workday
• Coordinate internal and external meetings (think 1:1s, partner meetings) and assist with documentation that may be required in conjunction with meetings
• Arrange international/domestic travel and logistics for our leadership team, including booking flights and accommodations, scheduling, and expense reconciliation
• Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!
• Be willing to take on special projects like supporting team events, off sites or community-building activities
• Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality
• Create and maintain internal documentation, share knowledge, and also work on formatting communications for the leadership team

Requirements

• Have 3 - 7 years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience
• Anticipate others’ needs and can work proactively to address them
• Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment
• Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules

Skills

Required

• Solutions-driven
• Detail-oriented
• Organized
• Experience managing multiple calendars

Benefits

• A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
• Full health and dental benefits, including a separate budget for mental health.
• RRSP matching, 401K, Pension Scheme.
• 100% Parental Leave top-up for up to 6 months, for either parent.
• Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
• Education & learning stipend for conferences, courses, and coaching.
• 6 weeks of paid vacation (30 working days!)
• Budget for traveling to other offices if you are remote, plus an annual company offsite.
• Cohere is committed to fair and transparent pay practices. The compensation range listed for this role reflects the expected compensation. Actual compensation offered will be determined by factors such as location, level, job-related knowledge, skills, education, and experience.