Executive Assistant at Lightfield in HQ: San Francisco

Job description

• Application
• We’re a 45-person company, and we’re looking for an exceptional Executive Assistant to support three members of our leadership team and help make the company run exceptionally well.
• This is a role with broad range and responsibility. You’ll manage executive calendars and priorities, coordinate recruiting, plan events and offsites, keep the office running smoothly, and take on operational problems as they arise.
• The right person will become a deeply trusted partner to the leaders they support and an important part of how Lightfield operates. You’ll have significant trust, autonomy, and visibility across Lightfield, with the opportunity to shape how the company operates as we grow.

Responsibilities

• Help leaders operate at their best. Manage complex calendars, priorities, travel, and logistics. Learn how each person works, anticipate scheduling conflicts, protect important time, and make thoughtful decisions about what should move.
• Take ambiguous problems from start to finish. You’ll often start with incomplete context and a desired outcome rather than detailed instructions. Find the context you need, make good decisions, and close the loop.
• Deliver an exceptional candidate experience. Coordinate interview loops across candidates, interviewers, recruiters, and hiring managers. Keep the process fast, thoughtful, and organized.
• Plan and run events. Own company offsites, team dinners, trade shows, conferences, and community events, from venues and vendors to travel, budgets, and execution.
• Keep the office running smoothly. Own meals, supplies, deliveries, vendors, and the details involved in running a great workplace.
• Handle the operational details. Manage travel, expenses, contracts, signatures, vendor onboarding, and other administrative work with speed and precision.
• Make the role better over time. Improve how the work gets done. Build systems, automate repetitive tasks, introduce better tools, and create processes that scale as Lightfield grows.

Requirements

• An exceptional operator. You’re highly organized and reliable. People trust that when you own something, it will happen.
• Resourceful and self-directed. You’re comfortable figuring out what to do when the path isn’t obvious and exercising judgment without waiting for detailed instructions.
• Low ego and high ownership. At Lightfield, everyone pitches in and no task or detail is too small when it helps the team succeed. You’re equally comfortable with high-stakes executive work and the practical details that keep the company running.
• A strong written communicator. You’ll draft on behalf of executives and communicate with candidates, investors, board members, vendors, and teammates. You adapt your voice, tone, and level of detail to the audience and the stakes.
• Strong interpersonal judgment. You’re warm, perceptive, and professional, and know how to communicate effectively with different people and in different situations.
• AI-forward. You actively use AI and automation to work better, from automating workflows to synthesizing information and eliminating repetitive work.
• Experienced. You have 4+ years supporting VP- or C-level leaders, ideally in a fast-growing company where you had meaningful autonomy and broad responsibility.
• Fluent in modern workplace tools. You’re comfortable with Google Workspace, Slack, Notion, DocuSign, calendaring tools, and similar tools.

Skills

Required

• Highly organized and reliable
• Resourceful and self-directed
• Low ego and high ownership
• Strong written communication
• Strong interpersonal judgment

Benefits

• Competitive salary
• Meaningful early equity
• Health insurance (medical, dental, vision)
• 3 weeks of PTO
• 11 paid company holidays + we enjoy a winter holiday break
• 3 months of paid family leave
• Wednesdays work from home
• Regular team dinners, events, offsites, and retreats
• 401k plan
• Other perks include: commuter and lunch stipend