Executive Assistant (Sales) at Cohere in New York

Job description

• Application
• We are looking for a solutions-driven, detail-oriented, organised Executive Assistant to support our leadership team in Toronto, New York and beyond. Reporting to the EA Manager for the sales org, this person will have the opportunity to work cross-functionally and provide high value and impact to the sales leadership team and the company as a whole. If you are someone that thrives in a dynamic, collaborative, and fast-paced environment and are interested in joining a company that’s in growth mode, we’d be delighted to hear from you!
• Please Note: We are looking for candidates based in the Eastern Timezone

Responsibilities

• Manage the day-to-day schedules for our sales leadership team, including calendaring, booking meetings and other commitments (where necessary) to ensure a balanced and efficient workday
• Coordinate internal and external meetings (think 1:1s, partner meetings) and assist with documentation that may be required in conjunction with meetings
• Arrange international/domestic travel and logistics for our leadership team, including booking flights and accommodations, scheduling, and expense reconciliation
• Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!
• Be willing to take on special projects like supporting team events, off sites or community-building activities
• Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality
• Create and maintain internal documentation, share knowledge, and also work on formatting communications for the leadership team

Requirements

• Have 3-7 years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience
• Anticipate others’ needs and can work proactively to address them
• Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment
• Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules
• Are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders
• Are highly self-motivated and exercise discretion, tact, and professionalism
• Are detail-oriented, love staying organized, and stay cool under tight deadlines
• Are experienced with tools like Slack, Google Calendar, Google Sheets, Google Slides
• Enjoy a balance of collaborative and independent work
• Have experience creating and maintaining positive working relationships with internal and external stakeholders

Skills

Required

• Calendar management
• Meeting coordination
• Travel and logistics coordination
• Expense reconciliation
• Documentation and formatting
• Communication (written and verbal)
• Confidentiality
• Proactive problem-solving
• Organization and detail-oriented
• Flexibility and prioritization
• Self-motivation and discretion
• Collaboration and independence

Benefits

• A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
• Full health and dental benefits, including a separate budget for mental health.
• RRSP matching, 401K, Pension Scheme.
• 100% Parental Leave top-up for up to 6 months, for either parent.
• Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
• Education & learning stipend for conferences, courses, and coaching.
• 6 weeks of paid vacation (30 working days!)
• Budget for traveling to other offices if you are remote, plus an annual company offsite.
• California, New York & Washington States
• $90K – $105K • Offers Equity
• All other US States
• $80K – $95K • Offers Equity
• Canada
• CA$115K – CA$140K • Offers Equity