Administrative Assistant for Student Development at MidAmerica Nazarene University in Kansas - Olathe, KS

Job description

• Position Type
• Full Time
• Job Summary: Manage the Student Development Office and provide positive, hospitable customer service as the face and first impression of the office — in person, online, and on the phone. Show compassion to students and work on special projects as needed or assigned. Nurture a welcoming office climate. This is a full-time, 12-month position, 8am – 5pm, Monday – Friday with occasional Saturdays during special events such as New Student Orientation, move-in days, or Pioneer Days.

Responsibilities

• First point of contact for the Student Development Office and Student Counseling Services.
• Provides administrative support for the VP and the Directors of Residential Life, Student Life, and Student Counseling and Wellness.
• Provides coverage for the front desk, including answering phones, transferring calls, and taking messages; sends and receives faxes and emails on behalf of the staff.
• Helps students schedule counseling appointment, sends paperwork, and helps manage intern schedules and online software platform.
• Processes check requests/requisitions and reconciles credit card statements and expense reports.
• Manages student ID cards, including access assignment and usage reports.
• Generates presentations and records meeting minutes when needed.
• Facilitates the daily routine of the office — receives students and visitors, orders office supplies, reports maintenance issues, schedules meetings, and manages collaboration spaces.
• Oversees student worker assignments and performance.
• Assists in the coordination, control, and completion of special projects as requested.
• Assesses and assists with student needs as they are presented.
• Processes and maintains accurate records.
• Works effectively with faculty and staff across various university departments.
• Enters student information electronically.
• Assists with student housing assignments.
• Maintains office upkeep and cleaning of the office area, conference room, storage room, and kitchen.
• Additional duties as assigned

Requirements

• Ability to multi-task.
• Strong organizational skills with attention to detail.
• Professional communication and interpersonal skills.
• Establishes and maintains hospitable working relationships with others.
• Solid computer skills, including all Microsoft Office products, with the ability to quickly learn and adapt to new software applications.
• Proven ability to work effectively both independently and as part of a team.
• Ability to work under pressure and handle highly confidential material.
• General knowledge of MidAmerica Nazarene University.
• 3 to 5 years of progressive administrative support experience.
• College degree preferred.
• Experience and skill with software such as Microsoft Word and Excel; experience with Banner, Adobe InDesign, Photoshop, and FileMaker Pro preferred.

Skills

Required

• Ability to multi-task.