Benefits and HR Operations Specialist at Cahill Contractors in San Francisco

Job description

• We're looking for a Benefits & HR Operations Specialist to own the operational core of HR: our benefits programs, our compliance practices, and the systems that hold it all together. You'll be the go-to resource for employees navigating their benefits, the person who keeps us ahead of changing regulations, and the owner of the HR tools and data that help leadership make smart decisions. If you enjoy the mix of people, process, and problem-solving, this role has a lot of room for you to make your mark.

Responsibilities

• Benefits Administration
• Lead our annual open enrollment, from planning and vendor coordination through employee communication and follow-through
• Be the trusted first stop for employees with benefits questions, helping them understand and get the most from their coverage
• Support leave programs, including FMLA, parental leave, and disability, and guide employees through what can be stressful life events
• Manage relationships with benefits vendors and carriers, holding partners accountable for service and accuracy
• Benchmark our programs against the market and recommend improvements that keep our offerings competitive
• Process benefit changes throughout the year and support required annual filings and program reporting
• Partner with Accounting on the administration of our 401(k) plan
• Compliance
• Keep Cahill's employment practices aligned with federal, state, and local laws, and flag changes before they become issues
• Own required postings and regulatory coordination across all the cities and states where we operate
• Maintain and update our HR policies and employee handbook
• Track compliance training and coordinate sessions as needs arise
• Conduct I-9 audits and handle employment verifications
• HR Systems & Data
• Own our HR technology stack: Viewpoint (HRIS/payroll), Lattice (performance management), and Cypher (learning management)
• Keep data accurate and systems running smoothly
• Document and maintain HR's standard operating procedures so our processes are consistent

Requirements

• 1-3 years of experience in HR, with hands-on exposure to benefits administration, HR compliance, or HRIS
• A sharp eye for detail and a strong sense of organization; you catch the things others miss
• Comfort with data: you can pull reports and spot trends
• Solid proficiency in Microsoft Office, especially Excel
• The judgment to handle sensitive and confidential information with discretion
• Strong interpersonal skills and a genuine interest in helping people
• The ability to manage competing priorities, adapt quickly, and work well across departments
• Experience with HR technology (HRIS, benefit platforms, LMS and performance tools)
• Experience in construction or another project-based industry

Skills

Required

• Sharp eye for detail
• Strong sense of organization
• Strong interpersonal skills
• Genuine interest in helping people
• Ability to manage competing priorities
• Adapt quickly
• Work well across departments
• Microsoft Office, especially Excel
• HRIS (Viewpoint)
• Performance management (Lattice)
• Learning management (Cypher)
• Benefits platforms

Benefits

• Employment – This is a full-time position located in downtown San Francisco. This role is hybrid, with a minimum of 3 days in the office. In addition to a competitive salary, we offer an annual discretionary performance-based bonus.
• Healthcare Benefits - We provide coverage options with a PPO plan, an HMO plan, including Kaiser. Cahill covers 100% of monthly premiums for employee medical/dental/vision coverage for HMO and PPO plans. Multiple options are available for spouse/partner and family coverage. Additionally, we offer a Medical FSA option.
• Retirement - Our 401(k) plan includes significant employer matching and an annual discretionary contribution. We also offer financial advisors to help you plan for your future.
• Time Off - We understand the importance of balancing work and personal life. Our flexible PTO package allows you to recharge and take care of life's demands. The position starts with 5 days of PTO already earned and will accrue 3 additional weeks of PTO in the first year.
• Volunteer Time Off - We provide paid time-off for volunteering, so our team members can make a meaningful impact to the communities we serve.
• Wellness Program Cahill's Wellness Program supports physical, mental, financial, and community well-being with an annual wellness stipend, plus free resources and training.
• The base hourly salary for this non-exempt role is targeted between $40.00 - $46.00.