Contract Administrator at Robertson in UK-Tayside

Job description

• Quality. Care. Professionalism. We see more than just Administration .
• Contract Administrator
• Location : Carlogie House, Carlogie Primary School, Caesar Avenue, Carnoustie, DD7 6DS
• Working hours: Monday to Friday - 8.30am to 5:00pm - 38.75 per week,
• Contract: Permanent - Full time
• Robertson Facilities Management (RFM) provides hard and soft FM services, grounds maintenance and energy services for single and multi-site locations throughout the UK. We work across sectors including education, healthcare, emergency services and commercial, assuring our customers of high-quality, best value and a sustainable approach.
• RFM has grown significantly since its inception in 1999, with a turnover of £181m for FY2025 and employs more than 1500 people. We are now on a growth trajectory, with ambitious plans to grow the business to £300m turnover by 2030. Our plans for growth require RFM to ‘make the market’, and to be at the forefront of high value opportunities in the FM marketplace
• The Contract Administrator will provide a high quality, effective and reliable administration recourse to as part of the Scotland Administration team. The post holder will work closely with the contract teams to provide administrative support to assist with contractual compliance.
• In order to provide exemplary admin support, the post holder will be expected to maintain all operational procedures and undertake additional tasks during holidays and sickness

Responsibilities

• Provide administrative control in regard to finance. This will involve but not be limited to raising and receiving POs, invoice queries, assisting with month end accruals, budgeting, housekeeping, stock control, ensuring compliance with established procedures.
• Administrative tasks supporting contract variations, monthly reporting, monthly invoicing and other contract deliverables.
• Support in collation and input of Payroll information, ensuring that site overtime and enhanced pay rates are fully understood and applied where appropriate
• Assisting contracts in regard to HR policies and procedures and provide administrative support as required
• Manage and undertake ad hoc requests from the contract teams, ensuring works are completed within required timeframes.

Requirements

• Nat 5 / GCSE in Maths and English
• Proven work experience in Finance / Administrator or similar role
• Proficient in Microsoft Office Suite or related software
• Ability to act with discretion, tact, and professionalism in all situations
• Able to work effectively within a team and / or without supervision.
• Ability to work with varying seniority levels, including staff, managers and external partners
• Excellent attention to detail

Skills

Required

• Excellent attention to detail

Benefits

• Working the Robertson Way
• Joining us isn’t just about seeing things our way. It’s also about working the Robertson Way too, by bringing our 5 guiding principles to life. Here’s what that means…
• We listen
• Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.
• We are professional
• Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.
• We take responsibility
• Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.
• We are determined to succeed
• Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.
• We are one team
• We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.
• In addition to the annual salary, we offer a wide range of rewards and benefits:
• 33 days annual leave
• Private pension
• Life assurance
• Cycle to Work scheme
• Rewards platform for discounts with retailers, supermarkets, restaurants and more
• Annual flu vaccine
• Free Health & Wellbeing advice