Clinical Research Associate/Coordinator I at Buck Institute for Research on Aging in Novato, CA

Job description

• The Stubbs Lab at the Buck Institute is seeking an organized, detail-oriented, articulate, and motivated Clinical Research Associate/Coordinator I to join our clinical research team. This position supports the day-to-day logistics and communications required to successfully conduct clinical studies, performs elements of study visits at the Buck and community locations, and assists with processing biospecimens and study data.
• Candidates must have previous experience in a clinical setting (health care or research). The CRA will work under the guidance of senior clinical research staff, with increasing independence as experience develops.
• The successful candidate will join a team led by Co-Directors Dr. Newman, MD, PhD, a practicing geriatrician, and Dr. Brianna Stubbs, PhD, who has more than 10 years of clinical research experience. The broader team includes experienced Clinical Project Managers, Clinical Scientists, Study Nurses with more than 30 years of clinical practice experience, and other clinical research staff.
• Our clinical team is small and highly collaborative. Candidates should expect hands-on experience across the full lifecycle of clinical study execution. We work together to ensure study activities are completed accurately and on time. This is a rewarding and challenging opportunity for a highly motivated individual who can independently execute assigned tasks after training but also recognizes when to ask for help.

Responsibilities

• Maintain participant tracking and scheduling records; conduct telephone prescreening; coordinate study visits and manage participant communications.
• Prepare and maintain source documents, study logs, questionnaires, and study supplies in accordance with study protocols and procedures.
• Conduct protocol-specified study procedures under appropriate supervision and clearly explain study activities to participants.
• Build strong rapport with study participants to support engagement, retention, and a positive research experience.
• Support protocol compliance through thorough review and documentation at each participant study visit.
• Extract and digitize data from written case report forms while carefully preserving data integrity.
• Process, label, track, store, and ship biospecimens according to study procedures and laboratory requirements.
• Support maintenance of regulatory documentation and study files and assist with protocol deviations, adverse-event documentation, and other study documentation as appropriate to the role.
• Participate in data analysis, interpretation, write-up, and dissemination.
• Recognize and promptly escalate participant safety concerns or protocol-related issues to the appropriate study team member.
• Communicate regularly with the Principal Investigator about study-related issues.
• Maintain confidentiality of all participant-related records and written and verbal communications.

Requirements

• Education & Experience
• BA/BS or equivalent experience in a biological, health, behavioral, or related field.
• Previous experience in a clinical setting (research, elder care, health care, or similar is acceptable). This role is intended for candidates with early career experience in a related setting.
• Experience with, or strong interest in, clinical trial conduct and operations.
• Strong interest in the science of healthy aging and translating basic science research into clinical interventions.
• Skills
• Detail-oriented and meticulous in all aspects of work.
• Strong follow-through and the ability to proactively identify and solve problems; demonstrated initiative is essential.
• Professional demeanor and strong interpersonal and communication skills when working with the public, providers, and colleagues.
• Ability to work effectively both independently and as part of a team.
• Proficient with email, calendar scheduling, Microsoft Excel, and Google Drive, along with the ability to quickly learn platforms such as the Fitbit app, ASA24 diet log, and REDCap.
• Wet lab experience with basic analytical techniques and assays.
• Phlebotomy experience, or willingness to learn

Skills

Required

• Detail-oriented
• Strong follow-through
• Proactive problem-solving
• Professional demeanor
• Interpersonal and communication skills
• Microsoft Excel
• Google Drive
• Fitbit app
• ASA24 diet log
• REDCap
• Phlebotomy
• Wet lab techniques

Benefits

• Starting pay: $25-$30/hour, commensurate with experience, plus benefits.
• Schedules vary based on study needs and may include morning (7:30 am – 4:00 pm), daytime (9:00 am – 5:30 pm), and evening (1:30 – 10:00 pm) shifts.
• Fully in-person position, with some clinical visits at community locations up to approx. 1 hour from campus.