Operations Coordinator at Broadway Across America in New York, NY (Mon - Th In Office)

Job description

• National/Midwest Regional Operations Coordinator will provide support for BAA’s national operations team as well as the Midwest Region and its General Manager.

Responsibilities

• Regional / Local
• Prepare and submit wire requests
• Submit invoices through Workday
• Serve as vendor contact for Kansas City
• Coordinating completion of part-time employee spreadsheets for final review and approval from General Manager
• Administer tax withholding prep for review and approval
• Assist General Manager with proforma prep
• Complete Engagement Settlements in multiple cities as needed
• Coordinate settlement memo drafting & distribution
• Data entry and maintenance in proprietary database
• Special projects as needed
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• National
• Update and maintain operation data trackers
• Coordination of expenses for budgeting
• Auditing Settlements for accuracy and thoroughness
• Data entry and maintenance in proprietary database
• Review Final Schedules for accuracy prior to distribution
• Provide supplemental contract management support as needed
• Special projects as needed

Requirements

• To perform the job successfully, an individual should demonstrate the following competencies:
• Cooperation
• Establishes and maintains effective relationships
• Active listener
• Strong reading comprehension skills.
• Attention to detail and organizational skills are crucial.
• Offers assistance and support to co-workers
• Works cooperatively in group situations
• Adaptability
• Able to work around unexpected changes of circumstance or workload
• Modifies a planned course of action based on new circumstances
• Changes communication style to achieve the best results
• Ability to keep track of a wide variety of information and adapt processes accordingly.
• Proficiency in Microsoft office (excel, word, PowerPoint, Teams) and Adobe pro.
• Looks for ways to improve and promote quality
• Demonstrates accuracy and thoroughness
• Team Orientation
• Fosters team cooperation
• Understands team roles and responsibilities
• Supports group problem solving
• Comfortable working in a fast-paced environment.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The ideal candidate will possess an eagerness to learn new skills, great communications skills (written & verbal), comfort with learning new software systems, and is very detail oriented. The ability to fully execute tasks within deadlines and flexibility with changing seasonal workloads and responsibilities are also key to working in this department.
• Bachelor’s degree or relevant work experience preferred
• Ability to read, analyze, and interpret pricing proposals and negotiations.
• Excellent written and verbal communication skills.
• The ability to communicate with colleagues both inside and outside the company at all levels.
• Ability to draft and send e-mails in MS Outlook along with follow-up, as needed.
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• Ability to prioritize workflow based on deadlines
• Ability to troubleshoot problems and find creative solutions

Skills

Required

• Eagerness to learn new skills
• Very detail oriented

Benefits

• We offer competitive compensation including Vacation and Holiday Pay, health & welfare benefits, and a 401(k) retirement plan.
• $24.00 - $26.00/hour
• FLSA Status: Non-Exempt