Accounts Payable Specialist at USIC in Indianapolis, IN

Job description

• Location: Indianapolis, IN
• Hybrid position: 2 days WFH and 3 days in-office required. 9045 River Road, Indianapolis, IN 46240
• Performing over 80 million locates annually, USIC is the most trusted name in underground utility damage prevention. USIC also provides a full suite of utility services throughout the United States. Our mission: to deliver quality, efficient, safe, and innovative solutions to protect our partner's infrastructure and critical assets.
• Assists with administrative tasks related to vendor invoicing and litigated claims including file maintenance, responding to requests for information, and other tasks as assigned.

Responsibilities

• Accurately enter various types of vendor invoices into the Workday accounting system
• Accurately enter various types of claim invoices into CMS accounting system
• Sort incoming invoices and distribute to other AP staff
• Review expense reports for proper coding and forward for approval
• Audit and prepare Travel per Diems
• Inform Field offices of corrections made, or additional information needed
• Field vendor & customer claim calls and emails and resolve problems and issues
• Research payment information when needed and communicate results
• Add new vendors, contact vendors for additional information, and send out new vendor packets
• Assist with the mailing of AP checks where necessary
• Research and request voids and reissues of checks as needed
• Prepare unclaimed property check requests and file with the appropriate state entities
• Maintain AP rent file and enter monthly and annual rents for corporate and district offices and storage facilities
• Special projects as assigned by AP Manager

Requirements

• High School education or equivalent. Associate degree in accounting or a related field preferred
• 1-2 years of experience in payables functions using Microsoft Excel
• Advanced knowledge of Microsoft Excel is required
• Strong organizational skills and detail-oriented with a macro-level view of the business
• Strong written and communicative skills
• Ability to multitask & react to a fast-paced environment
• Strong time management skills with the ability to prioritize
• Accurate, high-volume data entry skills
• Strong problem-solving skills
• Demonstrated exceptional customer service skills

Skills

Required

• Advanced knowledge of Microsoft Excel
• Strong organizational skills
• Detail-oriented
• Strong written and communicative skills
• Ability to multitask
• Strong time management skills
• Accurate, high-volume data entry skills
• Strong problem-solving skills

Benefits

• PTO & Paid Holidays – Even in your first year, so you can spend time with your loved ones. Included are 2 floating holidays to use at your discretion.
• Comprehensive Insurance Options – A variety of excellent insurance choices including both PPO and HDHP’s with HSA medical options, dental and vision.
• HSA (Health Savings Account) – Employees enrolling in one of the high-deductible health plan options are eligible to receive FREE employer contributions and may also contribute via payroll deduction.
• 401(k) with Company Match – We’ll help you save for the long term with our competitive 401(k) employer match program.
• Employer Paid Short-Term and Long-term Disability Insurance
• Employer Paid Life and AD&D Insurance
• Supplemental Insurance – Accident, Critical Illness, Hospital Indemnity policies available through payroll deduction.
• Identity Theft and Legal Protection – Voluntary plans available through payroll deduction.
• Employee Assistance Program – FREE 24/7 on-demand mental health support app and confidential support to help you manage stress, find balance, or address a challenging personal situation.
• USIC All Stars – Our employee recognition program. Earn points for living our company values and celebrating milestones. Redeem your points for gift cards or merchandise!
• Education Partnership – Discounted tuition for USIC employees, their spouses, and dependents through Indiana Tech (courses available online nationwide).
• Employee Discounts & Perks – Outstanding discounts at major retailers and service providers.