Project Manager at OLIVER FIRE PROTECTION & SECURITY in PA Headquarters - King of Prussia, PA 19406

Job description

• Salary Range
• $60,000.00 - $85,000.00 Salary/year
• Level
• Experienced
• Position Type
• Full Time
• Job Shift
• Day
• Education Level
• Not Specified
• Fire Alarm Project Manager
• Location: King of Prussia, PA
• Department: Alarm Division
• Job Type: Full-Time
• Compensation: Competitive compensation based on experience, education, and certifications
• We're seeking an experienced Fire Alarm Project Manager to join our Alarm Division team. In this role, you'll manage fire alarm installation and fit-out projects from booking through closeout, coordinating customers, contractors, sales, design, operations, accounting, and field personnel to keep projects safe, on schedule, within budget, and compliant with contract requirements. You'll serve as a primary customer contact while protecting project profitability, installation quality, and customer satisfaction.

Responsibilities

• Review project booking packages and meet with Sales and Design to confirm scope, requirements, schedule, budget, and potential risks.
• Schedule and lead project start-up and wrap-up meetings when needed, involving Sales, Design, Operations, field leadership, and other stakeholders.
• Introduce yourself to project stakeholders and clearly communicate responsibilities, scope of work, timelines, and expectations.
• Develop, maintain, and communicate project schedules while managing multiple active priorities and anticipating project needs.
• Identify, estimate, document, and pursue change-order opportunities in coordination with the responsible sales representative, obtaining agreement before work begins whenever possible.
• Coordinate technician requirements with the Operations Supervisor and participate in weekly operations scheduling meetings to review active jobs.
• Release project materials and coordinate ordering and delivery with the Operations Coordinator and Warehouse Supervisor.
• Visit job sites before mobilization when Oliver installation labor is used, confirm tools and materials are ready, and attend required job-site meetings throughout the project.
• Prepare timely billing breakdowns for AIA and monthly billings, communicate billing information to the Operations Coordinator, and assist Accounts Receivable with collections when needed.
• Draft correspondence regarding time extensions, liability protection, and other key contractual matters.
• Monitor job-cost reports, identify variances from estimate, and take corrective action or document the reason for favorable performance.
• Provide monthly contract status updates to Accounting for work-in-progress calculations.
• Ensure technician closeout documents are complete and timely, coordinate final closeout documentation, review costs, and resolve required cost transfers before project closure.
• Promote safe work practices, quality installation, contract compliance, project profitability, and complete customer satisfaction.

Requirements

• What We're Looking For
• Required
• High school diploma or equivalent.
• 3-5 years of experience in project management within a construction related field.
• Demonstrated ability to manage multiple projects and priorities while maintaining schedules, budgets, documentation, and customer expectations.
• Experience reviewing contract documents, project plans, cost reports, billing documentation, and customer requirements.
• Strong written and verbal communication skills with the ability to coordinate effectively with customers, contractors, internal teams, and field personnel.
• College or technical school degree.
• Experience in the fire alarm industry.
• NICET Level I certification in Fire Alarm Systems or higher.
• OSHA 10 certification.
• Working knowledge of fire alarm installation projects, job costing, materials coordination, billing, change orders, and project closeout.

Skills

Required

• Project management

Preferred

• Experience in the fire alarm industry
• OSHA 10 certification

Benefits

• Competitive compensation based on experience, education, and certifications
• Medical, dental, and vision insurance
• Life and long-term disability insurance
• 100% company-funded profit-sharing program
• Professional development opportunities
• Supportive team-oriented environment