Administrative Assistant, Terminal Maintenance at BC Ferries in Delta

Job description

• Tsawwassen
• Casual
• We are seeking a highly motivated, experienced and qualified Administrative Assistant to fill a casual position at Tsawwassen Terminal.

Responsibilities

• This position performs administrative support to the maintenance department including; phone support, scheduling meetings, appointments and conference calls; prepares and distributes minutes; generates, enters and maintains schedule and time collection payroll system data; data entry and reporting using CMMS system (Maximo); assists staff by resolving pay queries and completing other documentation, making travel arrangements; coordinates and manages training requirements; responsible for service procurement by following accounting rules, obtaining quotes, gathering bids, creating purchase requisitions, purchase orders, receiving and managing the lifecycle of all transactions.

Requirements

• In addition to relevant training and experience, you have 3-5 years of Administrative experience in a maintenance or construction office and hold a certificate or diploma in office administration and/or significant experience in a fast paced industrial environment.
• Experience using the CMMS system (Maximo) would be considered an asset. Please also note that a valid driver’s licence is required for this position, and occasional travel to other work locations will be required.

Skills

Required

• Administrative support
• Phone support
• Scheduling
• Meeting coordination
• Minute taking
• Payroll system data entry
• Pay query resolution
• Documentation
• Travel arrangements
• Training coordination
• Service procurement
• Accounting rules

Preferred

• Experience using CMMS system (Maximo)