Administrative Assistant, Advancement at Trinity College-Hartford in Hartford, CT, United States

Job description

• Trinity College seeks a highly organized, service-oriented Administrative Assistant to provide administrative and operational support within the Advancement Office. This position works across the Advancement organization and provides support to multiple individuals and functions, requiring strong organizational skills, sound judgment, flexibility, and the ability to manage competing priorities.
• The Administrative Assistant serves as a professional and welcoming point of contact for colleagues, alumni, donors, students, families, and other members of the Trinity community. The successful candidate will demonstrate discretion in handling confidential information, excellent customer service skills, attention to detail, and the ability to work effectively both independently and as part of a collaborative team.

Responsibilities

• Provide day-to-day administrative support to multiple members of the Advancement Office
• Manage and prioritize multiple assignments, deadlines, and requests while maintaining accuracy and attention to detail.
• Coordinate meetings, appointments, calendars, correspondence, and other administrative activities as needed.
• Prepare, format, proofread, and organize correspondence, reports, presentations, and other documents.
• Respond to inquiries and requests in a timely, courteous, and professional manner.
• Work efficiently in the CRM and other platforms used throughout the division.

Requirements

• Associate's Degree
• 1-3 years of experience
• Experience as an administrative support team member
• Facility with technology.
• Organization and attention to detail: Maintains accurate records, follows through on assignments, and effectively manages multiple priorities.
• Confidentiality and discretion: Handles sensitive information appropriately and demonstrates sound professional judgment.
• Customer service: Provides responsive, courteous, and solutions-oriented service to internal and external constituents.
• Collaboration: Builds positive working relationships and effectively supports colleagues across the Advancement Office.
• Flexibility: Responds positively to changing priorities and is willing to assist where needed.
• Communication: Communicates clearly, professionally, and effectively in person, by phone, and in writing.
• Initiative: Anticipates needs, follows through on responsibilities, and identifies ways to improve administrative processes.

Skills

Required

• Facility with technology
• Organization and attention to detail
• Confidentiality and discretion
• Customer service
• Collaboration
• Flexibility
• Communication
• Initiative