People Operations Coordinator at Baseten in San Francisco

Job description

• Application
• We are hiring at a rapid rate, and every one of our new hires deserves a great new hire experience from the moment they sign their offer letter through their entire onboarding journey. As our People Operations Coordinator, you'll own the tactical side of onboarding: collecting and tracking the completion of required documentation, greeting new hires, assisting in running sessions, and keeping the operations of onboarding on track as we grow. The role is heavily onboarding-focused today and will broaden across the employee lifecycle as our new people systems take over more of the routine work. Things change quickly here, and this role will too. This role is based in our San Francisco office.

Responsibilities

• Own the full onboarding experience for every new hire, including: new hire communication from offer signature through Day 1; ensuring completion of onboarding tasks like background checks, Form I-9s, setting up HRIS profiles, etc; coordinating travel logistics; partnering with the Global Mobility Manager on immigration matters that may affect start dates
• Support day one and San Francisco week one onboarding program, including coordinating with managers and buddies, room booking and coordination of start location
• Partner with IT and Workplace so new hires have the right access, equipment, and desk waiting on day one
• Manage the logistics behind our onboarding platform and manage the day-to-day vendor relationship
• Support more moments in the employee lifecycle as the role evolves, from job changes to location moves and more
• Bring ideas for making the day-to-day run smoother, from automating a task to fixing a clunky step
• Handle sensitive employee information with discretion

Requirements

• 2-4 years in a high-volume coordination or operations role - People function preferred
• Extremely organized and detail-oriented, with a tactical, get it done approach, where tasks don't get dropped on your watch
• Self-directed and comfortable with ambiguity
• Extremely clear written communicator
• Based in San Francisco and able to work in the office 3+ days per week
• Comfortable presenting to groups and facilitating engaging onboarding sessions for new hires as needed
• Experience incorporating AI tools, such as Claude, into workflows, with a strong mindset toward automation and systems integration.
• Experience working with recruiting, HRIS and onboarding platforms and related People systems.
• Strong spreadsheet skills, including comfort working with formulas and organizing complex data.
• Experience at a fast-growing startup

Skills

Required

• Extremely organized and detail-oriented
• Tactical, get it done approach
• Extremely clear written communicator

Preferred

• Experience at a fast-growing startup

Benefits

• Competitive compensation, including meaningful equity
• (U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
• Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
• Paid parental leave
• Fertility and family-building stipend through Carrot
• (U.S. only) Company-facilitated 401(k)
• Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
• $110K – $130K • Offers Equity
• Competitive compensation. We aim to provide 90th percentile (or better) salaries and equity grants for every team member commensurate with their experience.