Director of Proposal Operations at JCS Solutions LLC in Fairfax, VA

Job description

• Grow, innovate, and generate progress: Harness your expertise to solve challenges and celebrate success!
• JCS
• Solutions is seeking a Director of Proposal Operations to lead end-to-end federal proposal function and is responsible for creating a disciplined, scalable, and high-performing proposal operation that supports sustained growth across the federal market.
• This leader partners closely with Growth and Capture, Contracts, Pricing, Technical Leadership, Operations, and executive leadership to translate capture strategies and technical solutions into compelling, compliant, and differentiated proposals.
• The ideal candidate combines deep federal acquisition and proposal expertise with exceptional operational discipline and thrives in a hands-on leadership role, establishing proposal infrastructure, processes, and standards while personally leading strategic and complex pursuits when needed. JCS
• Solutions delivers mission-focused capabilities in cybersecurity, digital transformation, artificial intelligence, data and decision intelligence, secure modernization, and insider threat mitigation for federal customers.

Responsibilities

• Proposal Leadership & Execution
• Lead the end-to-end proposal lifecycle for federal opportunities, including RFIs, RFQs, RFPs, task orders, IDIQ/GWAC competitions, BPAs, and other acquisition responses.
• Develop and manage proposal strategies, schedules, compliance matrices, reviews, and submission activities to ensure high-quality, compliant, and compelling proposals.
• Direct proposal teams through kickoff, review, and final submission processes, ensuring clear accountability, operational excellence, and on-time delivery.
• Proposal Operations
• Build and oversee a scalable proposal management framework, including governance, processes, templates, quality standards, and best practices to support organizational growth.
• Manage multiple concurrent proposal efforts, prioritizing resources and workload based on strategic objectives, opportunity complexity, and probability of win.
• Establish repeatable and compliant proposal processes, including document management, version control, configuration management, and submission procedures to ensure efficiency and quality.
• Proposal Strategy & Content Development
• Partner with Capture and Growth leaders to ensure proposals clearly reflect the approved win strategy, customer priorities, discriminators, competitive positioning, and value proposition.
• Work with technical and operational leaders to turn complex concepts into clear and compelling proposal narratives.
• Support development of solution themes and differentiators
• Ensure proposals communicate measurable mission outcomes rather than simply describing corporate capabilities.
• Compliance & Quality Assurance
• Serve as the proposal organization's authority for solicitation compliance.
• Ensure proposal claims, past-performance information, resumes, certifications, metrics, and corporate representations are accurate and supportable.
• Coordinate with Contracts, Pricing, Security, Human Resources, Finance, and other functional teams to validate proposal information before submission.
• Maintain disciplined review and approval processes for corporate commitments made through proposals.
• Proposal Content & Knowledge Management
• Develop and maintain a centralized, searchable proposal content and knowledge repository.
• Build reusable, validated content covering corporate capabilities, technical approaches, management methodologies, quality, transition, staffing, recruiting, security, risk management, past performance, resumes, case studies, and corporate credentials.
• Develop a structured library of proof points, metrics, customer outcomes, and past-performance examples that strengthen proposal credibility.
• AI-Enabled Proposal Operations
• Leverage AI, automation, and proposal technologies to improve proposal efficiency, content management, compliance, collaboration, and overall submission quality.
• Establish governance and safeguards for the responsible use of generative AI, ensuring protection of proprietary, customer, and sensitive acquisition information.
• Evaluate and implement tools and processes that enhance knowledge management, workflow visibility, and proposal team effectiveness.
• Cross-Functional and Team Leadership
• Serve as the principal operational interface between Proposal Operations and Growth, Capture, Business Development, Contracts, Pricing, Finance, Recruiting, Operations, and Technical teams.
• Establish clear proposal-entry criteria and ensure pursuits are sufficiently mature before significant proposal resources are committed.
• Work closely with Capture leadership before RFP release to understand customer requirements, acquisition strategy, competitive landscape, teaming strategy, discriminators, and likely evaluation factors.
• Partner with Pricing to ensure technical, management, staffing, and pricing strategies remain aligned.
• Coordinate with Recruiting and Operations on staffing strategies, key personnel, resumes, letters of commitment, and transition plans.
• Escalate proposal risks, resource conflicts, unresolved decisions, and compliance issues to leadership early enough for corrective action.
• Establish performance expectations and accountability for proposal quality, timeliness, collaboration, and process compliance.
• Develop a reliable network of proposal consultants and surge resources.

Requirements

• Bachelor's degree in business, communications, English, technology, management, or a related discipline, or equivalent professional experience.
• 10+ years of federal government contracting proposal experience, including significant responsibility for complex competitive proposals.
• Minimum 3–5 years leading proposal teams, proposal operations, or major federal proposal efforts.
• Demonstrated experience managing federal RFP, RFQ, task-order, IDIQ/GWAC, BPA, and related proposal responses.
• Strong knowledge of federal acquisition processes and the ability to interpret solicitation instructions, evaluation criteria, and contractual requirements.
• Proven ability to manage multiple concurrent proposals under aggressive deadlines.
• APMP certification or significant experience with Shipley or comparable structured proposal-development methodologies.
• Demonstrated experience developing compliance matrices, proposal schedules, outlines, storyboards, review plans, and production schedules.
• Exceptional writing, editing, organizational, and quality-control skills.
• Strong executive presence and ability to work effectively with technical experts, executives, capture leaders, pricing professionals, contracts professionals, and operational teams.
• Experience establishing or improving proposal processes, templates, repositories, and operating standards.
• Strong proficiency with Microsoft 365 and modern proposal collaboration and document-management tools.
• Experience supporting DoD, Intelligence Community, DHS, civilian agencies, or national-security customers.
• Experience developing proposals involving cybersecurity, AI, cloud, DevSecOps, Zero Trust, data analytics, digital modernization, or insider-threat capabilities.
• Experience with large-business/subcontractor and small-business/prime contracting environments.
• Experience supporting Best-in-Class GWACs, IDIQs, and high-volume task-order environments.
• Experience implementing AI-enabled proposal tools or knowledge-management platforms.
• Experience supporting oral presentations and technical demonstrations.
• Active or previously held federal security clearance is desirable where relevant to the demonstrate technical credibility, mission understanding, differentiation, and disciplined execution.

Skills

Required

• Proposal leadership and execution
• Federal acquisition knowledge
• Proposal management frameworks
• Compliance and quality assurance
• Content and knowledge management
• AI and automation in proposal operations
• Cross-functional collaboration
• Microsoft 365 proficiency
• Strong executive presence

Benefits

• Join a premier technology firm specializing in innovative solutions.
• Be part of a collaborative, inclusive, and innovative work culture.
• Enjoy tremendous growth potential in a high-performing team environment.
• Health, dental, and vision insurance
• Life insurance
• Short-and-long term disability
• Paid time off (PTO)
• 401k retirement plan with employer match
• Annual Professional Development Reimbursement Program
• And more!
• At JCS Solutions, compensation is based on a number of factors such as location, qualifications, and applicable contract terms. The general salary range for this position is as follows: $130,000.00 - $175,000.00