Operations Administrative Assistant at Albuquerque Health Care for the Homeless in Albuquerque, New Mexico

Job description

• Looking for a position where no two days are ever the same? As our Operations Administrative Assistant at Albuquerque Health Care for the Homeless (AHCH), you will dive into a truly dynamic, fast-paced environment. This isn't your average desk job—you will gain an incredible, multi-departmental view of our organization by directly supporting three of our key leaders: the Chief Operations Officer (COO), the Human Resources Manager, and the Chief Finance Administration Officer (CFAO). If you are a proactive problem-solver who thrives on variety and wants to experience how non-profit operations, HR, and finance seamlessly connect, this high-impact role is built for you!

Responsibilities

• Data entry and data clean-up projects.
• Calendar management for multiple Senior Managers.
• Supply ordering, pick-up, and delivery.
• Inventory management and credit card receipt tracking.
• General office duties such as making photocopies, printing signage, gathering signatures, scanning documents, uploading documents, and sending faxes.
• Detailed work including creating flyers, updating signage, updating client facing information (Power Point slideshows).
• Answer multiline phone and respond or direct callers to appropriate extensions efficiently.
• Reply to all emails in a timely and professional manner.
• Must comply with all AHCH policies and procedures.

Requirements

• Keen attention to detail, with an ability to spot errors and inconsistencies.
• Strong analytical and time management skills.
• Exceptional organizational skills.
• Excellent communication skills both written and verbal.
• Ability to maintain confidentiality.
• Self-starter with skill to navigate the varied responsibilities of a busy office.
• Robust knowledge of Office Suite.
• High school diploma or equivalent.
• 2 years of experience in administrative support.
• Previous experience working in nonprofit or healthcare setting.
• Previous work or familiarity of working within a project management model.
• Previous experience working in a complex, multi-department organization.

Skills

Required

• Keen attention to detail
• Exceptional organizational skills
• Ability to maintain confidentiality
• Robust knowledge of Office Suite

Benefits

• Low cost medical, vision, and dental insurance with health club membership
• Life insurance and Accidental Death and Dismemberment fully paid for by organization
• Long Term Disability fully paid for by organization
• Paid Time Off - 24 days in first year of employment
• Catastrophic Sick Time accrual
• 7 Paid holidays
• Health Care and Dependent Care Flexible Spending Accounts
• 401k with employer match
• Student loan forgiveness eligible
• $18.27 - $21.15 hourly