Executive Assistant at Dwelly in Remote UK

Job description

• We're hiring an Executive Assistant to support Dwelly's leadership team and to build the company's EA function from the ground up. This is a senior, career-level hire: someone with 10+ years of experience, ideally forged in a fast-paced startup or in direct support of senior executives, who can run a principal's day-to-day with total reliability while also standing up and leading a team of EAs (a team likely to grow further as Dwelly scales).

Responsibilities

• Your main objective is to build a structure that maximises the executive team's time, reducing administrative and operational burden across both their professional and personal lives so they can focus more time on productive work and rest.
• Own the calendar, inbox, and daily operating rhythm for senior leadership, anticipating needs before they arise
• Coordinate complex, multi-stakeholder scheduling across time zones
• Prepare briefing materials, agendas, and follow-ups for high-stakes meetings
• Manage travel, expenses, and other administrative workflows with precision
• Act as a trusted gatekeeper, exercising sound judgment on what requires the principal's attention and what does not
• Build from scratch and manage a team of EAs supporting other members of the leadership team, with the function expected to grow over time
• Set the structure, standards, and quality bar for how the EA function operates across the company
• Hire, onboard, coach, and develop EAs as the team scales
• Build processes and tools that enable the team to operate consistently and efficiently

Requirements

• 10+ years of experience as an Executive Assistant, ideally in a fast-paced startup or supporting senior executives
• Proven experience managing or leading a team of EAs
• Proactive and autonomous, with the ability to anticipate needs, identify issues before they arise, take initiative, and drive tasks through to completion with limited direction
• Exceptional organisational skills and the ability to manage multiple priorities without losing attention to detail
• Strong ownership mentality and a can-do approach, with a bias toward solving problems rather than simply escalating them
• Strong attention to detail
• A collaborative team player who works effectively across the organisation while independently managing their own workload and responsibilities
• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders
• Proficiency with modern productivity and collaboration tools, including calendar, email, project management, and similar platforms
• High integrity, professionalism, and discretion, with the ability to handle sensitive and confidential information
• A genuine, long-term commitment to the EA craft — someone who sees deep mastery of executive support and team-building as a career in itself, not a stepping stone to another function
• Event Planning Experience

Skills

Required

• Strong attention to detail

Preferred

• Event Planning Experience

Benefits

• Competitive salary with the potential for equity options based on performance, recognising exceptional contributions to our integration success.