Executive Administrative Assistant at MDW Associates, LLC in Quantico, VA, USA

Job description

• MDW Associates is seeking Executive Administrative Assistants to provide high-quality executive and office-management support to a complex Department of War organization. The successful candidate will organize leadership priorities, manage communications and taskers, and keep meetings, actions, and office operations moving efficiently.
• This role supports a federal organization responsible for personnel security, mission assurance, and protection of sensitive work environments.
• This position is remote eligible; periodic on-site support in Quantico, Virginia may be required based on mission needs.

Responsibilities

• The Executive Administrative Assistant may perform a combination of some or all of the following duties:
• Manage executive calendars, schedule appointments and meetings, resolve conflicts, and prepare daily agendas, meeting summaries, and action items.
• Draft, edit, route, and maintain correspondence, memoranda, reports, briefings, and recurring templates.
• Coordinate virtual and in-person meetings, leadership forums, workshops, training sessions, and other events; capture minutes and track follow-up actions.
• Maintain shared mailboxes, electronic and physical records, organization charts, rosters, and task-management data.
• Collect and consolidate data for leadership taskers; prepare status reports and presentation-ready charts or visuals.
• Support onboarding, in- and out-processing, visitor coordination, and administrative requests through designated systems.

Requirements

• Demonstrated command of Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Excellent organization, written communication, customer service, and follow-through skills; able to manage competing deadlines with discretion.
• This position requires U.S. citizenship in accordance with applicable government contract requirements
• High school diploma or equivalent and 3+ years of progressively responsible executive, administrative, or office-management support experience.
• Candidates for this position must have an Active US Security Clearance (Secret).
• Experience supporting senior leaders in a federal or Department of Defense environment.
• Experience with task-management, records-management, and collaboration platforms such as Microsoft Teams, SharePoint, ServiceNow, or CATMS.

Skills

Required

• Organization
• Written communication
• Customer service
• Follow-through
• Managing competing deadlines
• Discretion

Preferred

• Task-management platforms
• Records-management platforms

Benefits

• We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:
• Health
• Dental
• Vision
• Group Life Insurance/Long Term Disability/Short Term Disability
• Retirement/401(k)
• Flexible Leave Policy