Executive Assistant at Dogs Inc in Dogs Inc Main Campus - Palmetto, FL 34221

Job description

• The Executive Assistant serves as a trusted strategic and operational partner to the CEO, providing high-level administrative, organizational, and stakeholder support while exercising independent judgment and maintaining strict confidentiality.

Responsibilities

• Manage CEO calendar and priorities
• Serve as the primary liaison between the CEO and the board of directors, Mission Advancement Council, C-Suite team, donors, and other key stakeholders.
• Prioritize, manage, and facilitate executive communications, using discretion to identify matters requiring immediate attention.
• Support the CEO in planning and execution of meetings, including preparation of agendas, presentations, and minutes.
• Coordinate executive scheduling, travel, meetings, and events.
• Conduct donor research and maintain accurate and timely records in Raiser’s Edge.
• Support fundraising, marketing, communications, and research initiatives as assigned.
• Assemble and maintain strategic plans and executive-level records.
• Provide VIP campus tours and articulate the organization’s mission to donors, partners, and the public.
• Uphold the organization’s Code of Ethics and maintain strict confidentiality.
• Lead special projects as directed by the CEO.

Requirements

• Minimum of five years of administrative or executive support experience.
• Bachelor’s degree preferred; at least two years of college-level coursework or equivalent required.
• Exceptional organizational, time management, and customer service skills.
• Excellent written, verbal, presentation, and interpersonal communication skills.
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and database systems.
• Knowledge of nonprofit operations and board relations preferred.

Skills

Required

• Organizational skills
• Time management
• Customer service
• Communication
• Interpersonal skills
• Discretion
• Confidentiality
• Database systems
• Raiser’s Edge

Benefits

• At Dogs Inc, we don’t just change lives—we transform them. When you join our team, you’ll get:
• Comprehensive Benefits: Full dental and vision insurance premiums covered, competitive medical coverage, and a $15,000 life insurance policy.
• Retirement Match: A discretionary retirement plan match for all benefit-eligible employees after one full year of employment.
• Campus Perks: Free access to our fitness center and chef-prepared lunches served on campus (Monday-Friday)
• Time to Recharge: Generous Paid Time Off policies (12-20 days/year based on tenure) Enjoy 14 paid holidays—including your birthday!
• Reward-Based Programs: Many opportunities to earn additional Paid Time Off.
• Dog-Friendly Workplace: Bring your well-behaved, pre-screened dog to work and enjoy the ultimate companion-friendly environment.