Executive Assistant at TMPC INC in Washington, District of Columbia

Responsibilities

• Perform high-level administrative support services for HR&A/OSP senior leadership staff.
• Perform duties for office management support activities, multi-tasking, composing/editing executive correspondence, processing mail, handling calls, checking in visitors, drafting meeting notes, personnel records, and travel.
• Work independently on projects requiring research and preparation of briefing charts and other presentation materials.
• Word processing, email management, spreadsheet management, preparation of briefing charts, other presentation materials, prepare and edit critical documents, prepare routine HR data reports and executive level correspondence.
• Maintain records using computer software applications such as Microsoft Word, PowerPoint, Excel, SharePoint, and other applications.
• Answer/Screen telephone calls, greet visitors, set-up and maintain filing systems.
• Accomplish data entry utilizing MS Office Suite applications, Microsoft Outlook, shared drives, SharePoint, and other software applications.
• Receive incoming communication, memos, or executive correspondence, review contents, determine importance, summarize and/or distribute contents.
• Summarize content of incoming correspondence and other documents/materials for executive viewpoints.
• Maintain office calendar, schedule meetings/appointments and reminders, assist with travel arrangements, attend to logistics for arranging meeting rooms and coordinate read-ahead material.

Requirements

• Experience within the Federal Government in these duties is preferred
• Perform high-level administrative support services consisting of routine and non-repetitive administrative, secretarial, and general clerical functions for HR&A/OSP senior leadership staff.
• perform duties for office management support activities and demonstrates the ability to multi-task while composing and editing executive correspondence, processing mail, handling calls checking in visitors, assist drafting meeting notes, personnel records, and travel. Shall be capable of working independently on projects requiring research and preparation of briefing charts and other presentation materials, and on key taskers and activities, to include, efficiently handling an array of situations, conflicts and problems involving administrative office functions, to include deviations with general guidance, priorities, policies, and program goals.
• Word processing, email management, spreadsheet management, preparation of briefing charts, other presentation materials, prepare and edit critical documents, prepare routine HR data reports and executive level correspondence as needed.
• Maintain a wide variety of records (stored manually and/or electronically) using computer software applications, such as Microsoft Word, PowerPoint, or Excel to create and update spreadsheets, word processing, database management, SharePoint management, and other applications to track and/or maintain lists, data and information.
• Answer/Screen telephone calls
• Greet visitors
• Set-up and maintain paper and electronic filing systems for records, correspondence, and other materials.
• Accomplish data entry utilizing MS Office Suite applications, Microsoft Outlook, shared drives, SharePoint, and other software applications as requested.
• Receives incoming communication, memos, or executive correspondence on
• behalf of the senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
• Summarize content of incoming correspondence and other documents/materials for the executive viewpoints
• Maintain office calendar, schedule meetings/appointments and reminders, assist with travel arrangements, attend to logistics for arranging meeting rooms and coordinate read-ahead material
• Bachelor of Science and/or Bachelor of Arts degree, preferably in the field of Human Resources, Communications or similar.
• Minimum of 3 years working in an administrative, communications, or clerical field.

Skills

Required

• Word processing
• Email management
• Spreadsheet management
• Editing critical documents
• Data entry
• Microsoft Outlook
• SharePoint
• Database management
• Filing systems (paper and electronic)
• Multi-tasking
• Independent work
• Research

Preferred

• Experience within the Federal Government

Benefits

• Salary Range: DOE