Finance and Operations Coordinator at McGuffey Healthcare in Montgomery, AL 36117; Montgomery, AL 36117

Job description

• Position Type
• Full Time
• Job Shift
• First
• Education Level
• Not Specified
• The Finance and Operations Coordinator is responsible for providing administrative and operational support to the finance and operations departments within The Compliance Store, a division of Turenne & Associates. This role involves assisting with financial transactions, maintaining financial records, and supporting various finance-related activities along with providing administrative and operational support. Position reports to the office and works 8:00AM-5:00PM, Monday-Friday.

Responsibilities

• Assist with processing accounts payable and accounts receivable transactions.
• Prepare and process invoices, expense reports, and purchase orders.
• Ensure accuracy and completeness of financial documents and records.
• Assist in preparing financial reports, statements, and analyses as needed.
• Compile and organize financial data for budgeting, forecasting, and variance analysis.
• Generate standard and ad-hoc reports to support decision-making and financial planning.
• Maintain financial records, including vendor files, customer files, and financial databases.
• Organize and file financial documents and records following company policies and procedures.
• Ensure compliance with record retention policies and regulatory requirements.
• Monitor and track business expenses, including employee reimbursements and corporate credit card transactions.
• Reconcile expense reports and credit card statements to ensure accuracy and completeness.
• Provide general administrative support to the finance and operations team, including scheduling meetings, answering phones, and responding to inquiries.
• Assist with special projects and initiatives as assigned by finance management.
• Assist with travel arrangements and other administrative tasks as needed.
• Ensure compliance with company policies, procedures, and regulatory requirements in all operational activities.
• Support quality assurance efforts, including audits, reviews, and process documentation, to maintain high standards of performance and service delivery.
• Identify opportunities for process improvement, efficiency gains, and cost savings across different operational areas.
• Develop and implement strategies, workflows, and best practices to streamline operations and enhance productivity.
• Manage and maintain databases, spreadsheets, and other operational tools to track key metrics, performance indicators, and operational data.
• Generate reports, dashboards, and analyses to provide insights into operational performance and inform decision-making.

Requirements

• High school diploma or equivalent.
• Experience in finance, accounting, or administrative role.
• Proficiency in MS Office Suite, especially Excel, Quickbooks and/or other accounting software.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Knowledge of accounting principles and financial concepts.
• Ability to work independently and prioritize tasks effectively.
• Must possess and maintain any and all necessary active and unencumbered certifications, degrees, or licenses in the necessary state, to the extent the position requires such certifications, degrees, or licenses.
• Must be a supportive team member, contribute to and be an example of teamwork and team concept.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with customers, personnel, residents, family members, visitors, government agencies/personnel, and the general public.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.
• Physical and Sensory Requirements (with or without reasonable accommodation) (With or Without the Aid of Mechanical Devices)
• Must be able to move intermittently throughout the workday.
• Must be able to read, speak, and understandably write the English language.
• Must be able to cope with the mental and emotional stress of the position.
• Must function independently, and have flexibility, personal integrity, and the ability to work effectively with customers, residents, personnel, and support agencies.
• Must meet the general health requirements set forth by the policies of this company, which include a medical and physical examination if the position requires.
• Must be able to push, pull, move, and/or lift a minimum of 50 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
• All Other Duties as Assigned.
• I understand this job description and its requirements; I understand that this is not an exclusive list of the job functions and that I am expected to complete all duties as assigned; I understand the job functions may be altered by management without notice and that I am an at-will employee.

Skills

Required

• MS Office Suite, especially Excel
• Quickbooks
• Other accounting software