Executive Assistant at CID Design Group in Naples, FL

Job description

• Do you thrive in a dynamic environment, managing schedules, keeping everything (and everyone) running seamlessly? If you are a master organizer with a playful spirit and thoughtful touch, we have the perfect role for you!
• At our firm, you’ll be the right hand to our lively and dynamic Principals and CEO —ensuring their world runs like clockwork.

Responsibilities

• Be the Glue: Keep schedules, meetings, and deadlines on point to ensure efficiency and provide direct administrative support to our Principals and CEO.
• Master the Inbox: Monitor, draft, and prepare correspondence that reflects the voice and vision of our Executives.
• Calendar Wizardry: Run business and personal appointments with finesse, ensuring everyone is where they need to be, when they need to be there.
• Travel Virtuoso: Research, book, and manage travel plans across the executive team, provide travel training to company, craft seamless itineraries that keep things moving smoothly.
• CID Ambassador: Research, produce reports, and update presentations/documents in preparation of internal/external meetings as needed. Attend events or meetings on behalf of CID as needed.
• Point Person: Be the friendly face and voice between our Principals and clients, teammates, and external contacts, fielding calls and requests with professionalism and warmth.
• Cultural Cheerleader: Keep the energy high and the vibe strong by living and promoting our Core Values every day.
• Event Extraordinaire: Support with company culture by partnering with our senior leadership team and culture and events specialist to offer creative ideas, plan, and execute high-touch, thoughtful company events.
• All-Around Dynamo: Handle administrative errands and tasks with a “no task too small” attitude, making life easier for the team.
• Foster a culture that promotes CID’s Core Values: APPACT
• Action: makes it happen, gets it done, decisive + driven
• Positive: great attitude, glass half-full + uplifting
• Playful: sense of humor, enjoyment + fun
• Authentic: genuine, trustworthy, honest + open to other’s authenticity
• Curious: love to learn, love to grow, love to teach + assume nothing
• Team: collaborative, there for others, caring, respectful + responsible

Requirements

• Bachelor’s Degree in Business Administration or Business Associates Degree with significant Administrative experience or combination of education and experience
• Proven work experience as an assistant
• Exercise professionalism and confidentiality always
• Highly proficient in MS Office Suite (Excel, Word, PowerPoint, Teams)
• Must be highly organized and able to provide information rapidly
• Exceptional time management skills combined with a decisive ability to strategically prioritize and multitask
• Excellent written and verbal communication skills
• Enjoy staying current and learning new technologies
• Manage effectively within tightly defined timelines

Skills

Required

• Proven work experience as an assistant

Benefits

• Wellness Programs
• Medical, Dental, and Vision Coverage
• Profit-Sharing Plan
• Paid Continuing Education and certifications
• 401(k) Savings Plan with Company Match
• Paid Time Off and Holiday Pay (including your birthday!)
• Career Growth and Skill Development
• A Fun, Creative, Collaborative Environment + Positive Culture