Executive Assistant & APAC Office Manager at Workiva in Sydney
- Company: Workiva
- Location: Sydney
- Posted: Sep 23, 2026
- Type: Full-time
- Experience: 5+ years
- Visa sponsorship available
Overview
Workiva is expanding across Asia-Pacific and looking for a dedicated Executive Assistant & Office Manager based in Sydney. This high-impact hybrid role serves as the administrative / operational foundation for our regional leadership team and APAC hubs. You will support our Vice President while main…
Job description
- Workiva is expanding across Asia-Pacific and looking for a dedicated Executive Assistant & Office Manager based in Sydney. This high-impact hybrid role serves as the administrative / operational foundation for our regional leadership team and APAC hubs. You will support our Vice President while maintaining regional workplace operations. We need a proactive operator eager to build a cohesive, high-performance team culture.
Responsibilities
- Manage complex executive calendars across regional time zones and high-priority meetings
- Coordinate global travel itineraries, visa logistics, and expense reports for leadership
- Draft executive communications, supplemental materials, and presentation decks
- Act as a primary administrative liaison to track and execute key action items
- Drive administrative coordination and special projects across regional teams
- Plan regional leadership offsites, quarterly business review meetings, and strategic planning sessions
- Establish consistent office standards across four regional APAC office hubs
- Partner with global facilities to manage local vendor relationship, and office management
- Oversee on-site logistics, building access requirements, visitor handling, seating plans, and workplace safety compliance across multiple offices
- Lead regional culture initiatives, team celebrations, and internal community events
- Collaborate with people operations to streamline local onboarding for new team members
Requirements
- Five or more years of experience supporting executive leadership in a fast-growing technology or SaaS company
- Experience managing multi-site office operations across Asia-Pacific time zones
- Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms, and expense tools
- Strong written and verbal communication skills across all organizational levels
- Experience building administrative processes from scratch in a dynamic environment
- Demonstrated success leading team culture programs and large-scale corporate events with careful attention to detail
Skills
Required
- Proactive operator
- Attention to detail
- Collaborative
- Google Workspace
- Microsoft 365
- Slack
- Travel platforms
- Expense tools
About Workiva
Workiva is the platform designed to bring confidence, control, and a competitive edge to the world’s most complex organizations. Our AI-powered platform unifies finance, risk, and sustainability on a single, secure foundation—ensuring data is trusted, traceable, and ready to act on. With an unbroken path from source to output, leaders gain confidence in their numbers, visibility into current and emerging risks, and the ability to move with speed and precision in a constantly changing world. At Workiva, you’ll bring technology to market that executives, boards, and regulators depend on. The work you do here helps organizations navigate uncertainty, maintain trust, and make decisions that stand up to scrutiny. If you’re energized by meaningful challenges, inspired by collaborative teams, and motivated to help organizations turn uncertainty into advantage, we’d love to meet you.