Assistant Project Manager - Critical Infrastructure - Austin, TX at Smart Tech Contracting, LLC in Austin, TX

Job description

• The Assistant Project Manager (APM) – Critical Infrastructure - III supports the planning, execution, and delivery of mission-critical construction projects under the direction of a Project Manager.
• This role owns defined portions of project execution—such as RFIs, submittals, schedules, procurement coordination, and change management support—while gaining exposure to full project lifecycle responsibilities.
• The APM serves as a key link between project management, field teams, vendors, and internal support functions.
• This position is intended for a developing project professional who can operate independently within assigned scope, communicate effectively with stakeholders, and escalate risks appropriately. Successful performance in this role prepares individuals for advancement into a Project Manager (Level IV) position.

Responsibilities

• Project Execution & Coordination (40%)
• Own and manage assigned project workstreams under the guidance of the Project Manager
• Prepare, track, and coordinate RFIs, submittals, and related documentation
• Support project kickoff activities, coordination meetings, and ongoing communication
• Coordinate with field teams, vendors, and subcontractors to support execution and resolve routine issues
• Track action items and ensure timely follow-up across internal and external stakeholders
• Schedule, Procurement & Cost Support (25%)
• Assist with development and maintenance of project schedules and milestone tracking
• Support procurement activities including material tracking, lead time coordination, and delivery alignment
• Assist with cost tracking, change order documentation, and internal financial reporting
• Identify potential schedule or cost impacts and elevate concerns early
• Field & Stakeholder Interface (20%)
• Interface professionally with clients, GCs, subcontractors, and vendors as directed by the Project Manager
• Participate in jobsite walks, coordination meetings, and progress reviews as required
• Support communication of project plans, constraints, and execution priorities
• Represent STC professionally and consistently in all interactions
• Documentation, Reporting & Closeout (15%)
• Maintain accurate project documentation, logs, and trackers
• Support preparation of progress reports, dashboards, and client deliverables
• Assist with project closeout activities including documentation collection and turnover support
• Contribute to lessons learned and continuous improvement efforts
• Completion of assigned tasks and deliverables on time with strong attention to detail
• Performs Other Related Duties as Assigned

Requirements

• Approximately 75-90% onsite at the assigned Austin-area project site, with the remaining time remote as project needs allow
• 3–6 years of experience in project coordination, construction management, or related roles within technical, construction, or mission-critical environments
• Demonstrated ability to manage multiple tasks and workstreams with moderate supervision
• Strong organizational skills with attention to detail and follow-through
• Clear written and verbal communication skills with professional client-facing capability
• Ability to interpret construction documents, schedules, and project documentation
• Comfort working cross-functionally with field teams, vendors, and internal stakeholders
• Proficiency with MS Office Suite (Excel, Word, Outlook, PowerPoint); experience with project management platforms (e.g., Procore, MS Project, BIM 360) is a plus
• Ability to operate independently within defined scope and escalate issues appropriately
• Strong character, accountability, and willingness to learn and grow into increased responsibility
• Bachelor’s degree in Business, Construction Management, Engineering, or related field preferred
• Equivalent combination of education and practical experience may be considered
• Prior experience in construction, technical, or mission-critical environments is strongly preferred

Skills

Required

• Project coordination
• Construction management
• Organizational skills
• Communication skills
• Interpretation of construction documents
• Cross-functional collaboration
• Independent work
• Escalation management

Benefits

• Smart Tech Contracting offers a very competitive benefits package; highlights include
• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment
• CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is STC's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.
• 78,750 - 95,812.50 USD per year (Austin, TX)