Administrative Assistant at Austin Commercial in Dallas, TX

Job description

• The purpose of this position is to provide administrative support to Senior Management, departments, and/or Regional offices within the company.

Responsibilities

• Schedules meetings and luncheons, including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Handles travel arrangements, including scheduling flights, hotels, car rentals and providing itinerary for reference
• Assists in the preparation of management presentations utilizing PowerPoint, Word, Excel and the necessary applications
• Maintains files so that information is readily available
• Serves as a contact/resource to provide information pertaining to various special events and employee-owner related functions
• Assists with back-up for company switch-board/receptionist function
• Serves in an “as needed” capacity as back-up to other departments
• Helps in the preparation of reports, invoice processing and/or weekly time entry

Requirements

• High school diploma or GED required; college degree and/or certification a plus
• Experience in the Microsoft Office Suite
• Strong communication skills (verbal and written)
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
• An aptitude for learning new software applications
• Effective time management skills with the ability to work on multiple tasks concurrently
• Ability to maintain confidentiality
• Professional demeanor

Skills

Required

• Experience in the Microsoft Office Suite
• Ability to maintain confidentiality
• Professional demeanor