Accounts Payable Clerk at Seattle Humane in Bellevue, Washington

Job description

• POSITION SUMMARY: The Accounts Payable Clerk is responsible for the financial processing of accounts payable transactions for Seattle Humane. They are accountable for processing accounts payable invoices and vendor payments, reconciliation of vendor statements, other account reconciliations as required and filing of all appropriate paperwork. He/she assists the Finance Director & Senior and Staff Accountant with accomplishing department goals. Supports the mission, goals, and philosophy of Seattle Humane.

Responsibilities

• Processes accounts payable in an accurate and timely manner
• Invoices, statements and credit memos applied and paid appropriately
• Maintains communication and vendor relationships by engaging in correspondence and ensuring that invoices are paid promptly
• Maintains an up-to-date database of vendors in accounting software
• Correspond with vendors
• Verifies that policies and procedures for ordering and purchase orders are being followed and reviewing all open POs and attaching invoices when they are received and making sure duplicates get removed
• Check runs including ACH payments. Downloading and paying invoices through vendor portals
• Depositing cash and checks, including donation batches
• Petty cash maintenance including quarterly reconciling
• Participates in the preparation of monthly reports and other data as requested by the Finance Director or Senior Accountant
• Entering all daily activity for various departments
• Provides change for various departments.
• Downloads month end statements
• Month End Ap Accruals
• Maintains appropriate files and records for Adheres to the files and records retention policy and procedures
• Cooperates with outside audit firm during their review of Seattle Humane’s financial records and procedures
• Helps in the preparation of materials requested by the auditors and submits prior to their deadline
• Helps in the implementation of board approved recommendations from the audit report
• Participates in appropriate meetings
• Helps to accomplish workplan by the assigned deadlines
• Helps organize, sort, and deliver correspondence (digital and physical) to the appropriate parties
• Responds to staff requests for assistance with accounting
• Cross-trains with other members of the department to increase organizational knowledge and efficiency
• Assists with volunteer and staff training as requested
• Other duties as assigned

Requirements

• Requires a working knowledge of computers, including data input, accounting, Excel, Adobe, video conferencing and word-processing
• Must have excellent oral communication skills, good writing skills and can listen effectively
• Understanding of general accounting theory, wage and labor law, and non-profit regulations
• Ability to read bank statements and balance statements is beneficial
• Ability to work independently and be self-directed
• Minimum 1-year administrative experience
• Excellent grammatical skills and attention to detail
• A high school graduate or GED equivalent
• Strong typing skills

Skills

Required

• Working knowledge of computers
• Data input
• Accounting
• Excel
• Adobe
• Video conferencing
• Word-processing
• Excellent oral communication skills
• Good writing skills
• Listening effectively
• Understanding of wage and labor law
• Understanding of non-profit regulations

Benefits

• $28.00