Sr. Executive Assistant at Eaton in Camarillo, California, USA, 93010

Job description

• Eaton’s IS AER ITD division is currently seeking an onsite Sr. Executive Assistant for its Camarillo, CA location.
• The Sr. Executive Assistant reports to the Site Human Resources Manager and provides dedicated executive administrative support to both the Site HR Manager and the Interconnect Technologies Distribution (ITD) Operations Director. This role partners closely with the leadership team to coordinate business activities, manage executive priorities, and facilitate effective communication across the organization. The Sr. Executive Assistant serves as a trusted business partner, exercising sound judgment, discretion, and professionalism while handling confidential information, managing competing priorities, and ensuring the efficient execution of leadership objectives and business initiatives.
• The expected annual salary range for this role is $79,000 - $116,000 a year.
• Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

Responsibilities

• Provide comprehensive executive administrative support to the Site HR Manager and ITD Operations Director, ensuring efficient management of daily operations and strategic priorities.
• Maintain the HR Manager & Director’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Manage and coordinate site leadership meetings, employee engagement events, leadership offsites, and executive visits.
• Prepare executive briefing materials, meeting agendas, and presentation content for leadership reviews and business updates.
• Track action items, commitments, and follow-up activities arising from leadership meetings and operational reviews.
• Exercise the highest level of discretion when handling sensitive employee, business, financial, and organizational information.
• Build collaborative relationships across departments to facilitate effective communication, problem-solving, and execution of business priorities.
• Support the HR Manager in coordinating onsite employee engagement activities, recognition programs, site events, leadership meetings, and employee communications.
• Partner with the Global Operations Director in planning and executing ITD Regional Leadership offsites, including agenda coordination, travel and lodging arrangements, meeting logistics, materials preparation, and onsite support.
• Serve as a primary point of contact between leadership, employees, and external stakeholders, fostering effective communication and ensuring timely resolution of inquiries.
• Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
• Independently assess, prioritize, and manage requests, issues, and matters requiring leadership attention, redirecting or resolving items as appropriate.
• Prepare and edit correspondence, communications, presentations, and other documents
• File and retrieve documents and reference materials, collate, and manage data
• Conduct research, collect, and analyze data to prepare reports and documents
• Attend leadership meetings, capture key discussion points, action items, and decisions, and distribute meeting summaries to ensure accountability and follow-through.
• Answer and manage incoming calls, monitor, screen, respond to and distribute incoming communications
• Receive and interact with incoming visitors and external guests
• Coordinate and support cross-functional projects, events, and initiatives, ensuring milestones, deliverables, and deadlines are effectively tracked and communicated.
• Identify opportunities to improve administrative processes, workflows, and organizational effectiveness through continuous improvement initiatives.
• Sort and triage mail; maintain e-mail and other address directories.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Complete a variety of special projects including creating PowerPoint presentations, special reports, and agenda material.

Requirements

• Bachelors degree required.
• Minimum of 3 years of executive administrative experience supporting and partnering with C-suite executives and senior business leaders.
• Excellent written and verbal and communication skills.
• Must possess efficient organizational skills with a familiarity with office procedures.
• Advanced level understanding of computer software and programs, including Microsoft Office, Excel, PowerPoint, etc.
• Eaton will not consider applicants for employment immigration sponsorship or support for this position. This means that Eaton will not support any CPT, OPT, or STEM OPT plans, F-1 to H-1B, H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc.
• No relocation benefit is offered for this position. Only candidates currently residing within the immediate geographical area (within 50 miles) of Camarillo will be considered for this position. Active-Duty Military Service member candidates are exempt from the geographical area limitation.
• This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. ‘Green Card Holder’), Political Asylee, or Refugee.
• Demonstrated experience independently managing complex calendars and scheduling for senior leaders.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word, and Teams.
• Experience coordinating travel, expense reporting, and executive-level meetings.
• Ability to compose professional written communications with minimal direction.
• Proven ability to prioritize multiple competing tasks in a fast-paced environment.
• A detail-oriented self-starter with prior experience in manufacturing environment.
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with all levels of employees.
• A team player capable of cultivating productive working relationships across the site.
• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.
• Experience supporting multiple leaders simultaneously.
• Experience preparing executive presentations, meeting agendas, and meeting minutes.
• Experience handling confidential HR or employee information.
• Demonstrated ability to work independently with limited supervision.

Skills

Preferred

• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.

Benefits

• We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
• Eaton strives to provide benefits and programs that are competitive and focused on employee well-being. These programs are offered across the United States and Puerto Rico, but specific programs and options available may depend on eligibility factors such as geographic locations, date of hire, employment type and the applicability of collective bargaining agreements.