Administrative Assistant at Flogistix in Field Shop Permian Delaware - Carlsbad, NM 88220

Job description

• The Administrative Assistant will support our field location by handling essential clerical tasks and inventory tracking to ensure efficient and smooth day-to-day operations. This role involves coordinating schedules, communicating with customers, and working closely with field staff to maintain streamlined field service operations.

Responsibilities

• Assist in entering and managing purchase and sales orders, and track job progress through the manufacturing facility
• Schedule and coordinate meetings, manage calendars, and prepare essential reports
• Serve as a point of contact for customers, addressing inquiries, and updating them on service schedules and job statuses
• Enter sales orders and track jobs in the manufacturing facility
• Provide general administrative support, including scheduling meetings, managing calendars, and preparing reports
• Act as a point of contact for customers, addressing inquiries and providing updates on service schedules and job status
• Participate in team meetings and contribute to the continuous improvement of field service processes

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• High school diploma/GED required
• Must possess good phone and customer service skills
• Excellent communication skills; verbal and written
• Proficient with technology, including Microsoft Office and Excel, and capable of adapting to office management systems and procedures
• Required to have excellent time management skills
• Must possess an attention to detail
• Strong organizational skills with the ability to multitask
• Must be reliable and dependable, work all shifts and arrive on time
• Must be responsible and safe and adhere to all Flogistix safety procedures
• Experience in the Oil and Gas industry
• Experience working in an office setting, preferably with administrative duties

Skills

Required

• Good phone and customer service skills
• Excellent time management skills
• Attention to detail