Freelance Administrative Legal Assistant at DWT in Seattle, Washington

Job description

• Davis Wright Tremaine LLP is looking for a Freelance Administrative Legal Assistant to join our team in our Seattle office.
• This is a temporary position lasting six months. This is an essential role that will require five days in-office.
• This is an administrative support position designed to provide assistance to executive legal assistants and other administrative staff on a task basis. Completion of all provided training programs is mandatory.

Responsibilities

• Assist executive legal assistants and other administrative staff with assigned tasks which may include administrative tasks, enter attorney time, prepare and submit expense reimbursement reports and check requests, make travel arrangements, prepare binders, organize files, schedule conference rooms using Resource Scheduler and arrange for food service and audio-visual equipment as needed, and other projects as assigned
• Assign appropriate tasks to word processing, file room and other support staff; follow up on status of all projects to ensure timely completion
• Attend training classes
• Open new client and new matter files
• Check in regularly with secretary, paralegal and/or attorney to ensure all aspects of any project are under control. Prompt as needed. Exercise careful judgment about when to ask for guidance
• Provide guidance and mentoring to Administrative Legal Assistant I positions, including their participation in the training program
• Cover absences as needed, directly supporting attorneys with various tasks, including, but not limited to:
• Docket reminders and deadlines as needed
• Occasionally open and route mail, attaching appropriate files and documents
• Moderate interaction with clients; act as intermediary with clients and responds to client requests
• Regularly type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines
• Communicate clearly with all appropriate team members on project status
• Assist with transaction closings; organize documents for closing transcripts, produce and transmit closing transcripts, distribute stock certificates as directed
• Occasionally assist with editing and finalizing legal briefs, prepare and mark all exhibits, set up Data Room, upload documents, send out service emails and corresponding Data Room links
• Occasionally file pleadings with the court
• Maintain attorney and client records; maintain email and electronic records
• Schedule and coordinate appointments, meetings and conference calls and maintain calendars
• Answer, screen, and respond to phone calls
• Assist fellow assistants and additional attorneys as needed

Requirements

• 1+ years’ experience in a professional office setting
• GED or High School Diploma required
• Self-starter with a high degree of attention to detail
• Ability to accurately type 50+ wpm
• General knowledge and proficiency with Microsoft Office products
• Ability and willingness to learn new programs and program updates
• Ability to express self effectively, both orally and in writing
• Excellent grammar and proofreading skills
• A highly professional demeanor and appearance
• Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
• Ability to prioritize tasks and to complete projects with minimal supervision
• Ability to follow client confidentiality guidelines
• Demonstrate a growth mindset; participate in innovation initiatives
• Strong time management skills

Skills

Required

• Ability to accurately type 50+ wpm
• Strong time management skills

Benefits

• First Stop Health Telemedicine: Speak with a licensed physician or mental health counselor 24/7, consultations covered by the firm
• TELUS Health Employee Assistance Program: Receive support with mental, financial, physical, and emotional wellbeing
• Voluntary Pet Insurance
• Milk Stork: Virtual lactation consulting, breast milk shipping and nutritional testing covered by the firm
• Peloton App
• Headspace App
• The hourly range for this position in Washington is $34.36 to $36.92. Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Paid sick leave is accrued on a biweekly basis at a rate of 1 hour per 30 hours worked. Temporary employees working at least 30 hours per week may be eligible for health insurance with an optional HSA, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, Healthcare and Dependent Care Flexible Spending Accounts, sick time, and an employee assistance program.